Administrative & Operations Specialist: Coordination

Krgstaffing; Buffalo (NY); On-site; USD 25,000 - 33,000; Full time

Job summary

Krgstaffing is seeking a Temporary Administrative Support Specialist to provide day-to-day administrative and operational support in a Western New York healthcare setting. The role coordinates requests, maintains records, supports invoice processing and vendor communications, and assists staff with administrative needs.

Working closely with program teams, leadership, Finance, and Facilities, you will help coordinate services, relocations, equipment deliveries, and related operational processes.

Responsibilities

• Coordinate and track administrative requests with approvals and follow-up
• Review invoices for accuracy and route to Finance for processing
• Respond to help desk requests and assist staff with questions
• Maintain agency accounts, user access, and staffing change records
• Coordinate with staff, vendors and leadership on service requests and deliveries
• Obtain quotes and supporting docs as needed
• Identify and escalate financial, contractual, operational, or compliance concerns
• Support relocations and equipment deliveries with Facilities
• Assist contracted service coordination and inventory activities
• Develop and maintain administrative procedures with agency leadership
• Provide general administrative support to program and operational teams
• Perform other duties as assigned

Job description

Krgstaffing is seeking a Temporary Administrative Support Specialist to provide day-to-day administrative and operational support in a Western New York healthcare setting. The role coordinates requests, maintains records, supports invoice processing and vendor communications, and assists staff with administrative needs.

Working closely with program teams, leadership, Finance, and Facilities, you will help coordinate services, relocations, equipment deliveries, and related operational processes.