Administrative Operations Specialist

University of Massachusetts Medical School; Westborough (MA); Presencial; USD 38.000 - 46.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Paid time off

Medical, dental, and vision coverage

401(a) retirement plan

403(b) plan option

Descripción de la vacante

UMass Chan Medical School in Westborough, MA is seeking an Administrative Associate I under the direct supervision of the Business Unit Manager. The role performs diversified and complex administrative duties to support daily operations.

Responsibilities include data entry, travel logistics, documentation processing, calendar management, correspondence, and office supply management, with opportunities for professional growth within a mission-driven academic medical environment.

Formación

• High school diploma or equivalent required.
• 0 years of experience; entry level.
• Proficiency with Word, Excel, PowerPoint, Outlook.
• Strong organizational, verbal and written communication.

Responsabilidades

• Perform data entry and generate reports.
• Assist with travel logistics and coordination of schedules; support travel advances and forms.
• Process invoices, payments, requisitions and expense reimbursements.
• Prepare materials, agendas, notes and handouts.
• Type, edit and proofread material.
• Answer phones and screen calls; relay information.
• Provide calendar management; arrange conferences, meetings and interviews.
• Sort and file materials; maintain filing system.
• Order and maintain office supplies.
• Open, review and distribute mail; route priority mail.
• Answer routine correspondence.
• Perform other duties as required.

Conocimientos

Organizational skills

Verbal communication

Written communication

Interpersonal skills

Prioritization

Problem solving

Educación

High school diploma or equivalent

Herramientas

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Descripción del empleo

UMass Chan Medical School in Westborough, MA is seeking an Administrative Associate I under the direct supervision of the Business Unit Manager. The role performs diversified and complex administrative duties to support daily operations.

Responsibilities include data entry, travel logistics, documentation processing, calendar management, correspondence, and office supply management, with opportunities for professional growth within a mission-driven academic medical environment.