Administrative Associate - FHC

ForHealth Consulting at UMass Chan Medical School; Westborough (MA); Sur place; USD 38 000 - 52 000; Plein temps

Résumé du poste

ForHealth Consulting at UMass Chan Medical School is seeking an Administrative Associate I who will perform diversified and complex administrative duties under supervision.

You will handle data entry, reporting, travel logistics, scheduling, invoicing, document processing, proofreading, phones, calendar management, filing, and office supply orders, supporting daily operations across departments.

Qualifications

• High school diploma or equivalent required.
• 0 years of experience; entry level role.
• Secretarial training preferred.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and interpersonal skills.

Responsabilités

• Perform data entry and generate reports.
• Assist with travel logistics and schedule coordination; travel advance forms as needed.
• Process invoices, payments, requisitions and expense reimbursements.
• Provide support with materials, agenda, notes, and handouts.
• Type, edit, and proofread material.
• Answer phones; screen calls and relay information.
• Provide calendar management; schedule conferences, meetings, interviews, appointments.
• Review, sort, and file materials; maintain filing system; provide information.
• Order and maintain office supplies.
• Open, review, and distribute incoming mail; route priority mail.
• Answer routine correspondence.
• Performs other duties as required.

Connaissances

Data entry

Calendar management

MS Office

Communication

Organization

Formation

High school diploma or equivalent

Secretarial training

Outils

Microsoft Word

Excel

PowerPoint

Outlook

Description du poste

Job Summary

Under the direct supervision of the Business Unit Manager, or designee, the Administrative Associate I performs diversified and complex administrative duties.

Essential Functions

• Perform data entry and generate reports.


• Assist with the arrangement of travel logistics and coordination of schedules; support completion of travel advance and authorization forms, as needed.


• Process and track documents such as invoices, payments, requisitions and expense reimbursement.


• Provide administrative support with the preparation of materials, agenda, notes, and handouts.


• Type, edit, and proofread material.


• Answer phones and screen calls. Take messages and relay information within scope of authority.


• Provide calendar management support. Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities.


• Review, sort, and file a variety of material. Set up and maintain filing system as needed. Provide information as needed.


• Order and maintain office and other department supplies.


• Open, review, and distribute incoming mail. Identify priority mail and route accordingly.


• Answer routine correspondence.


• Perform other duties as required.

Required Qualifications

• High school diploma, or equivalent experience


• 0 years of experience, entry level role


• Specialized secretarial training preferred


• Knowledge of Microsoft Office products: Word, Excel, PowerPoint, and Outlook


• Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel


• Ability to prioritize and problem solve

The University of Massachusetts Chan Medical School welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.