Administrative Operations Specialist

Plains All American; Midland (AR); On-site; USD 42,000 - 56,000; Full time

Job summary

Plains All American, a leading transportation and midstream provider, is seeking an Administrative Assistant to support the operations group. The role requires handling a wide range of clerical duties, preparing reports, coordinating schedules, and ensuring accurate record-keeping in a fast-paced environment.

The ideal candidate has a high school diploma, 2 years of office experience, and proficiency with Word, Excel, PowerPoint and Outlook.

Qualifications

• High School Diploma or equivalent.
• Minimum 2 years of administrative assistant or office experience.
• Proficient with Word, Excel, PowerPoint and Outlook, emphasis on Excel.
• Strong analytical skills and attention to detail.
• Capable of interacting with staff, vendors and customers.
• Excellent organizational and multitasking abilities; able to meet deadlines.
• Office environment work with minimal physical requirements.

Responsibilities

• Prepare and file reports including budget forecasting and volume reports.
• Order equipment and supplies as needed.
• Receive and process correspondence in and out of the office.
• Code and process invoices in the company bill-paying system.
• Organize and maintain filing of correspondence, reporting and inspections.
• Maintain handbooks and procedures on safety and regulations; assist with compliance.
• Ensure timesheets are completed and reported accurately per policy.
• Serve as receptionist when needed and route incoming calls.
• Schedule employee training and assist with travel details.
• Perform duties to maintain the company’s building, facilities and equipment appearance.
• Provide assistance with other tasks as assigned.

Skills

Strong analytical skills

Organizational skills

Multi-tasking

Interpersonal communication

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Plains All American, a leading transportation and midstream provider, is seeking an Administrative Assistant to support the operations group. The role requires handling a wide range of clerical duties, preparing reports, coordinating schedules, and ensuring accurate record-keeping in a fast-paced environment.

The ideal candidate has a high school diploma, 2 years of office experience, and proficiency with Word, Excel, PowerPoint and Outlook.