Administrative Assistant

Plains Midstream Canada (PMC); Three Rivers (TX); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k)

Paid time off

Other programs

Job summary

Plains is seeking an organized Administrative Assistant to join our South Texas Trucking group in Three Rivers, Texas. Reporting to the district manager, you’ll keep our team running smoothly by handling reports, correspondence, and scheduling.

The role emphasizes accuracy, coordination, and compliance, with responsibilities ranging from budget forecasting and invoicing to training logistics and reception support.

Qualifications

• High School Diploma or equivalent required.
• Minimum 2 years' experience in administrative or office support.
• Proficiency in Microsoft Office, especially Excel.

Responsibilities

• Prepare and organize reports for budget forecasting, volume tracking, overtime, and other operational needs.
• Manage office correspondence, process invoices, and maintain accurate filing systems.
• Order equipment and supplies to keep operations running smoothly.
• Maintain safety handbooks and assist with compliance assurance.
• Ensure timesheets are accurate and submitted on time.
• Coordinate employee training schedules and travel arrangements.
• Serve as a welcoming point of contact at Reception when needed and route calls appropriately.
• Support facility upkeep and assist with special projects as assigned.

Skills

Microsoft Office

Excel

Education

High School Diploma or equivalent

Job description

Job Type: Regular Plains is an industry-leading transportation and midstream provider specializing in transportation, storage, processing and marketing solutions for crude oil. We own an extensive network of pipeline transportation, terminalling, storage and gathering assets in key oil producing basins and transportation corridors and at major market hubs in the United States and Canada. The company is headquartered in Houston, Texas. We’re on the lookout for passionate self‑starters who thrive in fast‑moving, collaborative, and innovative environments. Plains is looking for an organized and adaptable Administrative Assistant to join our South Texas Trucking group in Three Rivers, Texas. Reporting to the district manager, you’ll have an opportunity to become a trusted partner who keeps our team running smoothly and efficiently while making a real impact.

Why You’ll Love This Role

Variety & Challenge: No two days are the same. You’ll handle a wide range of responsibilities that keep our operations on track.

Impact: Your work directly supports managers and teams, helping them focus on strategic priorities.

Growth: Build your skills in reporting, compliance, and coordination while working with a collaborative team that values your contributions.

Benefits

• medical / dental / prescription / vision
• 401(k) plan
• paid time off
• other programs

What You’ll Do

• Prepare and organize reports for budget forecasting, volume tracking, overtime, and other operational needs.
• Manage office correspondence, process invoices, and maintain accurate filing systems.
• Order equipment and supplies to keep operations running smoothly.
• Maintain safety handbooks and assist with compliance assurance.
• Ensure timesheets are accurate and submitted on time.
• Coordinate employee training schedules and travel arrangements.
• Serve as a welcoming point of contact at Reception when needed and route calls appropriately.
• Support facility upkeep and assist with special projects as assigned.

Education

High School Diploma or equivalent.

Experience

Minimum 2 years in an administrative or office support role.

Skills

Proficiency in Microsoft Office (especially Excel), strong organizational and multitasking abilities, and excellent attention to detail.

Attributes

Analytical thinker, proactive problem solver, and effective communicator who can interact confidently with internal teams and external partners.

Additional Requirements

Valid driver’s license with a clean abstract.

Ability to pass background checks and comply with drug and alcohol policy, including pre‑employment D&A testing.

Satisfactory professional references.

Must be authorized to work in the U.S. (visa sponsorship not available).

At Plains, our employees are our most valuable asset. Hard work is rewarded with competitive compensation and a top-tier benefits program designed to keep our employees safe, healthy and happy. We work hard to deliver the best results to our stakeholders, and we also respect our employees' need for personal and family time, which is reflected in our benefits program.

"We are proud to be an Equal Opportunity Employer."

We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, veteran status, genetic information, disability, or any other characteristic protected by federal, state, or local law.

Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting [e-mail].

Salary details estimated by job boards such as Indeed, Glassdoor, and LinkedIn do not represent Plains’ compensation structure.

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

At Plains, our vision is to become the premier crude oil and marketing company in the United States and Canada by providing the utmost in value-added services to our customers, and in doing so, delivering superior returns to our stakeholders. Our people are analytical, connected, creative, entrepreneurial and passionate about everything they do. We rely on our Core Values and beliefs to inspire and guide our team. These values include: Safety and Environmental Stewardship: We conduct our business in a manner that is safe for our employees, business partners, communities and the environment. Ownership and Accountability: We take ownership of our actions and are accountable to each other and our stakeholders, including the communities where we live and work. Respect, Fairness, and Inclusion: We treat each other with respect and fairness, and are committed to an inclusive workplace. Ethics and Integrity: We do the right thing, obey the law and act with the highest levels of honesty, ethics and integrity. Teamwork: We foster a collaborative environment and work together to achieve our goals. Entrepreneurship and Innovation: We are a nimble team that develops and implements creative solutions that deliver value for our stakeholders and drive continuous improvement.