Administrator

Plains All American; Midland (AR); On-site; USD 42,000 - 56,000; Full time

Job summary

Plains All American, a leading transportation and midstream provider, is seeking an Administrative Assistant to support the operations group. The role requires handling a wide range of clerical duties, preparing reports, coordinating schedules, and ensuring accurate record-keeping in a fast-paced environment.

The ideal candidate has a high school diploma, 2 years of office experience, and proficiency with Word, Excel, PowerPoint and Outlook.

Qualifications

• High School Diploma or equivalent.
• Minimum 2 years of administrative assistant or office experience.
• Proficient with Word, Excel, PowerPoint and Outlook, emphasis on Excel.
• Strong analytical skills and attention to detail.
• Capable of interacting with staff, vendors and customers.
• Excellent organizational and multitasking abilities; able to meet deadlines.
• Office environment work with minimal physical requirements.

Responsibilities

• Prepare and file reports including budget forecasting and volume reports.
• Order equipment and supplies as needed.
• Receive and process correspondence in and out of the office.
• Code and process invoices in the company bill-paying system.
• Organize and maintain filing of correspondence, reporting and inspections.
• Maintain handbooks and procedures on safety and regulations; assist with compliance.
• Ensure timesheets are completed and reported accurately per policy.
• Serve as receptionist when needed and route incoming calls.
• Schedule employee training and assist with travel details.
• Perform duties to maintain the company’s building, facilities and equipment appearance.
• Provide assistance with other tasks as assigned.

Skills

Strong analytical skills

Organizational skills

Multi-tasking

Interpersonal communication

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Job Type: Regular

Plains is an industry-leading transportation and midstream provider specializing in transportation, storage, processing and marketing solutions for crude oil. We own an extensive network of pipeline transportation, terminalling, storage and gathering assets in key oil producing basins and transportation corridors and at major market hubs in the United States and Canada. The company is headquartered in Houston, Texas.

We’re on the lookout for passionate self‑starters who thrive in fast‑moving, collaborative, and innovative environments.

This position will perform a wide range of administrative and general clerical duties in support of the operations group. The ideal candidate will have a diverse skill set and ability to be flexible and work under pressure while disposing of matters of a routine nature under limited supervision to conserve Managers' time.

Responsibilities

• Prepare and file reports generated through the office dealing with budget forecasting, daily/weekly volume reports, overtime reports and any other reports or correspondence as required by Corporate Office and/or Managers and Supervisors.
• Order equipment and supplies as needed.
• Receive and process correspondence going in and out of the office.
• Code and process invoices in company bill-paying system.
• Organize and maintain all filing of correspondence, reporting and inspections.
• Maintain handbooks and procedures regarding safety and regulations and assist the Manager with compliance assurance.
• Ensure all timesheets are completed and reported accurately according to Company policy.
• Serve as receptionist when needed and handle and/or route incoming telephone calls.
• Schedule employee training and assist with travel details for employees.
• Perform various duties to maintain the Company’s building, facilities and equipment appearance as neat and orderly.
• Provide assistance with any other tasks as assigned.

Requirements

• High School Diploma or equivalent
• A minimum of 2 years administrative assistant experience or equivalent office experience
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook, with emphasis on Excel
• Strong analytical skills, with ability to make independent decisions and judgments, and exercise initiative with accuracy and attention to detail.
• Capable of effectively interacting with personnel within the organization as well as with vendors and customers
• Good organizational and multi-tasking skills with demonstrated ability to prioritize effectively and meet deadlines.
• Works in Office Environment with minimal physical requirements

Qualifications

• Valid driver’s license with a clean abstract
• Cleared criminal history (background) and satisfactory reference checks
• Compliance with the Company’s drug and alcohol policy including pre-employment D&A
• This position is not eligible for employment-based visa sponsorship. Applicants must be authorized to work in the U.S. for the duration of their employment.

At Plains, our employees are our most valuable asset. Hard work is rewarded with competitive compensation and a top-tier benefits program designed to keep our employees safe, healthy and happy. We work hard to deliver the best results to our stakeholders, and we also respect our employees' need for personal and family time, which is reflected in our benefits program.

We are proud to be an Equal Opportunity Employer. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, veteran status, genetic information, disability, or any other characteristic protected by federal, state, or local law. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting [e-mail].

Salary details estimated by job boards such as Indeed, Glassdoor, and LinkedIn do not represent Plains’ compensation structure. We thank all candidates for their interest; however, only those selected for an interview will be contacted.

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