Administrative Operations Manager

Linde PLC; Pittsburg (CA); On-site; USD 108,000 - 130,000; Full time

Job summary

Linde Gas & Equipment Inc. is seeking a seasoned administrator to lead and coach a regional team of assistants in the West Region. You will drive hiring, project management, and continuous improvement initiatives while guiding staff to achieve goals and maintain high service standards.

The role involves SOP reviews, cross-functional collaboration, AR activities, invoicing support, and special projects coordination. Strong communication and independence are essential for success in this position.

Qualifications

• Proficiency in JD Edwards and MS Office required.
• Minimum 4 years’ experience preferred.
• Outstanding oral and written communication.
• H.S. Diploma required, bachelor’s degree preferred.
• Knowledge of multi-line phone system.
• Independent and self-motivated; able to work with minimal supervision.

Responsibilities

• Lead a team of administrative assistants in the Linde Gas & Equipment Inc. West Region and provide regular feedback and coaching to staff on attainment of goals.
• Responsible for hiring and completing PMP’s (Project Management) for the assigned team.
• Fosters empowerment, databased decision making, and encourages team approach to process improvement.
• Support implementation of actions to improve individual and process performance while providing guidance and empowering team members to reach their desired results.
• Review and update departmental Standard Operating Procedures (SOPs) and other documentation systems; interacts with multiple internal/external clients.
• Performs accounts receivables, reconciliation, dispute resolution, account credits & adjustments, and prepares monthly bad debt accrual together with region’s controller.
• Conducts analysis and research to address invoicing questions, supports sales, field, and management personnel, and completes special projects as requested.

Skills

Team leadership

Coaching

Communication

Process improvement

Goal attainment

Education

High School Diploma

Bachelor's degree

Tools

JD Edwards

MS Office

Job description

Linde Gas & Equipment Inc. is seeking a seasoned administrator to lead and coach a regional team of assistants in the West Region. You will drive hiring, project management, and continuous improvement initiatives while guiding staff to achieve goals and maintain high service standards.

The role involves SOP reviews, cross-functional collaboration, AR activities, invoicing support, and special projects coordination. Strong communication and independence are essential for success in this position.