Administrative Operations Manager

University of Georgia; Athens (GA); On-site; USD 60,000 - 85,000; Full time

Job summary

University of Georgia is seeking an Administrative Manager to oversee fiscal, business, HR, facilities, and administrative operations within the Office of the Vice President for Public Service and Outreach. This role reports to the Senior Director of Fiscal Affairs and drives day-to-day operations, policy compliance, and strategic initiatives across PSO.

Key responsibilities include managing fiscal transactions, reporting, personnel actions, and supplier relations, while maintaining SOPs and

Qualifications

• Bachelor's degree in a related field or equivalent with 2 years of professional experience.
• Knowledge of University policies and procedures related to fiscal administration, procurement, budgeting, human resources, and general administration.
• Experience using University financial and human resources systems.
• Strong organizational and communication skills.

Responsibilities

• Coordinate purchasing, travel, payroll, budget revisions, and other fiscal transactions in accordance with University and PSO policies and procedures.
• Monitor, reconcile, and analyze financial accounts; research and resolve discrepancies.
• Serve as the OVPPSO Procurement Card (P-Card) holder.
• Develop and maintain spreadsheets, databases, reports, and tracking tools.
• Serve as a resource for OVPPSO employees on fiscal, purchasing, travel, and administrative procedures.
• Develop and maintain standard operating procedures, process documentation, and administrative guidance.
• Recommend and implement process improvements to enhance efficiency, consistency, and compliance.
• Serve as the designated backup to the Senior Director of Fiscal Affairs for assigned fiscal and human resources transactions.
• Perform other related duties in support of OVPPSO business operations.
• Coordinate division-wide information requests, including collecting, compiling, and organizing responses; track reporting requirements and deadlines and provide status updates.
• Assist with division-wide strategic initiatives, administrative improvements, and special projects.
• Participate in assigned University and PSO committees, task forces, and working groups.
• Perform other related duties and special projects.
• Coordinate position management, recruitment, hiring, onboarding, separations, and related human resources activities.
• Prepare and process employment actions and other human resources transactions.
• Maintain confidential personnel records and human resources tracking tools.
• Track compliance requirements, mandatory training, and onboarding activities.
• Serve as a resource for OVPPSO employees on human resources procedures and requirements.
• Submit and track Facilities Management Division (FMD) work orders and maintenance requests.
• Coordinate with FMD and approved vendors on maintenance, repairs, renovations, and facility improvements.
• Monitor custodial services and address facility-related concerns.
• Coordinate office moves, workspace planning, furniture and equipment installations, building access, and key assignments.
• Monitor building and grounds conditions and recommend improvements to support safe, functional, and efficient work environments.
• Serve as a Building Safety and Security Representative.
• Complete training and professional development activities related to assigned responsibilities.
• Maintain proficiency in University business systems, Microsoft Office applications, reporting tools, and other relevant technology.
• Stay current on University policies, procedures, regulations, and administrative best practices.
• Apply new knowledge and skills to improve business operations, administrative processes, and efficiency.

Skills

Organizational skills

Problem solving

Communication

Excel

Office software

Confidentiality

Education

Bachelor's degree in related field

2 years professional experience

Tools

Excel

Office software

University business systems

Job description

University of Georgia is seeking an Administrative Manager to oversee fiscal, business, HR, facilities, and administrative operations within the Office of the Vice President for Public Service and Outreach. This role reports to the Senior Director of Fiscal Affairs and drives day-to-day operations, policy compliance, and strategic initiatives across PSO.

Key responsibilities include managing fiscal transactions, reporting, personnel actions, and supplier relations, while maintaining SOPs and