Administrative Manager

University of Georgia; Athens (GA); On-site; USD 60,000 - 85,000; Full time

Job summary

University of Georgia is seeking an Administrative Manager to oversee fiscal, business, HR, facilities, and administrative operations within the Office of the Vice President for Public Service and Outreach. This role reports to the Senior Director of Fiscal Affairs and drives day-to-day operations, policy compliance, and strategic initiatives across PSO.

Key responsibilities include managing fiscal transactions, reporting, personnel actions, and supplier relations, while maintaining SOPs and

Qualifications

• Bachelor's degree in a related field or equivalent with 2 years of professional experience.
• Knowledge of University policies and procedures related to fiscal administration, procurement, budgeting, human resources, and general administration.
• Experience using University financial and human resources systems.
• Strong organizational and communication skills.

Responsibilities

• Coordinate purchasing, travel, payroll, budget revisions, and other fiscal transactions in accordance with University and PSO policies and procedures.
• Monitor, reconcile, and analyze financial accounts; research and resolve discrepancies.
• Serve as the OVPPSO Procurement Card (P-Card) holder.
• Develop and maintain spreadsheets, databases, reports, and tracking tools.
• Serve as a resource for OVPPSO employees on fiscal, purchasing, travel, and administrative procedures.
• Develop and maintain standard operating procedures, process documentation, and administrative guidance.
• Recommend and implement process improvements to enhance efficiency, consistency, and compliance.
• Serve as the designated backup to the Senior Director of Fiscal Affairs for assigned fiscal and human resources transactions.
• Perform other related duties in support of OVPPSO business operations.
• Coordinate division-wide information requests, including collecting, compiling, and organizing responses; track reporting requirements and deadlines and provide status updates.
• Assist with division-wide strategic initiatives, administrative improvements, and special projects.
• Participate in assigned University and PSO committees, task forces, and working groups.
• Perform other related duties and special projects.
• Coordinate position management, recruitment, hiring, onboarding, separations, and related human resources activities.
• Prepare and process employment actions and other human resources transactions.
• Maintain confidential personnel records and human resources tracking tools.
• Track compliance requirements, mandatory training, and onboarding activities.
• Serve as a resource for OVPPSO employees on human resources procedures and requirements.
• Submit and track Facilities Management Division (FMD) work orders and maintenance requests.
• Coordinate with FMD and approved vendors on maintenance, repairs, renovations, and facility improvements.
• Monitor custodial services and address facility-related concerns.
• Coordinate office moves, workspace planning, furniture and equipment installations, building access, and key assignments.
• Monitor building and grounds conditions and recommend improvements to support safe, functional, and efficient work environments.
• Serve as a Building Safety and Security Representative.
• Complete training and professional development activities related to assigned responsibilities.
• Maintain proficiency in University business systems, Microsoft Office applications, reporting tools, and other relevant technology.
• Stay current on University policies, procedures, regulations, and administrative best practices.
• Apply new knowledge and skills to improve business operations, administrative processes, and efficiency.

Skills

Organizational skills

Problem solving

Communication

Excel

Office software

Confidentiality

Education

Bachelor's degree in related field

2 years professional experience

Tools

Excel

Office software

University business systems

Job description

Posting Details

Posting Number: S15626P

Working Title: Administrative Manager

Department: PSO-VP Public Serv & Outreach

About the University of Georgia: Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department: The University of Georgia, a land-grant and sea-grant institution, is an international leader in outreach programming and statewide engagement. As part of UGA's outreach mission, the division of Public Service and Outreach (PSO) works to help create jobs and prosperity, develop the state's leaders, and solve critical statewide challenges.

College/Unit/Department website: https://outreach.uga.edu/

Posting Type: External

Retirement Plan: TRS or ORP

Employment Type: Employee

Benefits Eligibility: Benefits Eligible

Full/Part time: Full Time

Additional Schedule Information: M-F

Advertised Salary: Commensurate with Experience

Posting Date: 08/19/2026

Open until filled: Yes

Proposed Starting Date: 10/15/2026

Location of Vacancy: Athens Area

EEO Policy Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

USG Core Values Statement: The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title: Business Services Pro II

FLSA: Exempt

FTE: 1.00

Minimum Qualifications: Bachelor's degree in a related field or equivalent and 2 years of professional experience

Preferred Qualifications:

• Knowledge of University of Georgia policies and procedures related to fiscal administration, procurement, budgeting, human resources, and general administration.
• Experience using University financial and human resources systems.

Position Summary: The Administrative Manager manages the fiscal, business, human resources, facilities, and administrative operations of the Office of the Vice President for Public Service and Outreach (OVPPSO). Reporting to the Senior Director of Fiscal Affairs, this position is responsible for coordinating day-to-day business operations, ensuring compliance with University policies and procedures, and serving as a primary administrative resource for OVPPSO employees. The position also provides support to the Senior Director of Fiscal Affairs by assisting with assigned division-wide reporting, information requests, recurring deadlines, strategic initiatives, special projects, and administrative process improvements across Public Service and Outreach.

Knowledge, Skills, Abilities and/or Competencies:

• Strong organizational, problem-solving, and customer service skills.
• Excellent written, verbal, and interpersonal communication.
• Proficient in Microsoft Excel, Microsoft Office, and University business systems.
• Skilled in creating reports, spreadsheets, dashboards, and tracking tools.
• Able to manage multiple priorities, projects, and deadlines with accuracy.
• Knowledge of University policies, procedures, and business practices.
• Exercises sound judgment and maintains confidentiality.
• Works effectively both independently and collaboratively with University partners.

Physical Demands: Standard working conditions for an office environment.

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? Yes

Is having a P-Card an essential function of this position? Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)? Yes

Credit and P-Card policy: Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website

Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website

Duties & Responsibilities

Fiscal & Business Operations

• Coordinate purchasing, travel, payroll, budget revisions, and other fiscal transactions in accordance with University and PSO policies and procedures.
• Monitor, reconcile, and analyze financial accounts; research and resolve discrepancies.
• Serve as the OVPPSO Procurement Card (P-Card) holder.
• Develop and maintain spreadsheets, databases, reports, and tracking tools.
• Serve as a resource for OVPPSO employees on fiscal, purchasing, travel, and administrative procedures.
• Develop and maintain standard operating procedures, process documentation, and administrative guidance.
• Recommend and implement process improvements to enhance efficiency, consistency, and compliance.
• Serve as the designated backup to the Senior Director of Fiscal Affairs for assigned fiscal and human resources transactions.
• Perform other related duties in support of OVPPSO business operations.

Administrative Operations, Strategic Initiatives & Special Projects

• Prepare reports, tracking tools, summaries, and other materials to support division-wide administrative and operational activities.
• Coordinate division-wide information requests, including collecting, compiling, and organizing responses; track reporting requirements and deadlines and provide status updates.
• Assist with division-wide strategic initiatives, administrative improvements, and special projects.
• Participate in assigned University and PSO committees, task forces, and working groups.
• Perform other related duties and special projects.

Human Resources Administration

• Coordinate position management, recruitment, hiring, onboarding, separations, and related human resources activities.
• Prepare and process employment actions and other human resources transactions.
• Maintain confidential personnel records and human resources tracking tools.
• Track compliance requirements, mandatory training, and onboarding activities.
• Serve as a resource for OVPPSO employees on human resources procedures and requirements.

Facilities Management

• Submit and track Facilities Management Division (FMD) work orders and maintenance requests.
• Coordinate with FMD and approved vendors on maintenance, repairs, renovations, and facility improvements.
• Monitor custodial services and address facility-related concerns.
• Coordinate office moves, workspace planning, furniture and equipment installations, building access, and key assignments.
• Monitor building and grounds conditions and recommend improvements to support safe, functional, and efficient work environments.
• Serve as a Building Safety and Security Representative.

Professional Development

• Complete training and professional development activities related to assigned responsibilities.
• Maintain proficiency in University business systems, Microsoft Office applications, reporting tools, and other relevant technology.
• Stay current on University policies, procedures, regulations, and administrative best practices.
• Apply new knowledge and skills to improve business operations, administrative processes, and efficiency.