Administrative Operations Lead (Hybrid)

University of California Merced; Merced (CA); Hybrid; USD 87,337,000 - 127,395,000; Full time

Job summary

University of California, Merced is seeking an experienced Admin Operations Officer AO2 to lead administrative operations for the Director and unit leads. The role requires coordinating with chairs, faculty, staff, and students, and ensuring compliance with policies and deadlines in a dynamic university environment.

The position emphasizes strong communication, planning, and collaboration across campus units, with responsibilities spanning personnel, financial administration, and event

Qualifications

• Bachelor's degree in Business Administration, Business Management, or related area; equivalent experience acceptable.
• One year of administrative/clerical work experience required.

Responsibilities

• Oversee academic recruitment processes, post recruitments, and coordinate campus visits.
• Manage monthly financial reports, including payroll and cost transfers, with the SoE financial team.
• Coordinate events for departments, including room scheduling, travel, and accommodations.
• Provide administrative support, including purchasing, documentation, and records maintenance.

Skills

Communication skills

Discretion

Analytical ability

Microsoft Office

Event coordination

Confidentiality

Education

Bachelor's degree in Business Administration/Management or related field

1 year administrative/clerical experience

High school diploma or equivalent + 5 years admin/clerical experience

Tools

Zoom

ServiceNow

Job description

University of California, Merced is seeking an experienced Admin Operations Officer AO2 to lead administrative operations for the Director and unit leads. The role requires coordinating with chairs, faculty, staff, and students, and ensuring compliance with policies and deadlines in a dynamic university environment.

The position emphasizes strong communication, planning, and collaboration across campus units, with responsibilities spanning personnel, financial administration, and event