Administrative Operations Lead – Grants & Budgets

Bay-Mills-Indian-Community; Brimley (MI); Sur place; USD 34 000 - 51 000; Plein temps

Résumé du poste

Bay Mills Indian Community’s Boys & Girls Club seeks an experienced Administrative Operations Specialist to manage daily office functions, budgeting, and grant reporting. You will develop systems, templates, and tracking tools, coordinate across Club sites, and maintain calendars for grants and compliance.

You will support budgets, purchasing, and financial documentation while ensuring confidentiality and strict adherence to policies.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Accounting, Finance, or related field.
• 3–5 years of experience in employee and office management, including administrative operations and grant administration.
• At least 1 year coordinating administrative operations, deadlines, or organizational systems.
• Demonstrated written, verbal, and interpersonal communication skills.
• Ability to prepare reports, procedures, and grant materials.
• Maintain confidentiality and exercise sound judgment.
• Knowledge of nonprofit or youth-serving operations preferred.
• Background with Tribal government or similar organizations preferred.
• CPR/First Aid certifications or willingness to obtain.

Responsabilités

• Manage daily administrative and office functions, developing systems, templates, and tracking tools.
• Coordinate administrative processes across Club sites for consistency and accuracy.
• Maintain master calendar for grants, reports, safety deadlines, and inspections.
• Communicate requirements, provide training and templates, and monitor completion.
• Assist with monitoring budgets, grant balances, expenditures, and financial documentation.
• Review purchasing and financial documents for completeness and approvals.
• Maintain budgets and expenditure trackers; report discrepancies.
• Coordinate administrative requirements for grants, contracts, and funding agreements.
• Ensure compliance with safety standards and organizational policies.
• Prepare documentation for safety assessments, audits, and inspections.
• Provide direction to staff on reports, data collection, and safety records.
• Exercise leadership in the temporary absence of ED/Operations Director.
• Support needs of the organization and adapt to evolving priorities.

Connaissances

Microsoft 365 proficiency

Written communication

Interpersonal skills

Data entry

Budget tracking

Formation

Bachelor’s degree in Business Administration or related field

Outils

Finance software

Purchase order systems

Description du poste

Bay Mills Indian Community’s Boys & Girls Club seeks an experienced Administrative Operations Specialist to manage daily office functions, budgeting, and grant reporting. You will develop systems, templates, and tracking tools, coordinate across Club sites, and maintain calendars for grants and compliance.

You will support budgets, purchasing, and financial documentation while ensuring confidentiality and strict adherence to policies.