Grants Administrator

Talent Leverage; Washington (District of Columbia); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Boys & Girls Clubs of Greater Washington seeks a Grants Administrator to support the Grant Writer with coordinating financials, supplemental information, and funder reporting across departments.

Responsibilities include maintaining the grant pipeline in Raiser's Edge and SharePoint, drafting narratives, researching funders, gathering documents, and coordinating with Finance and Operations in a hybrid Washington, DC area setting.

Qualifications

• Three to four years of administrative experience in non-profit settings.
• Three to four years of grants administration experience preferred.
• Bachelor’s degree or higher preferred; strong ethics and donor relations.
• Excellent written and oral communication; organized and detail-oriented.

Responsibilities

• Maintain grant pipeline in Raiser's Edge and SharePoint.
• Co-manage Grant Writer email and routing.
• Draft and submit report narratives with related teams.
• Identify and prioritize potential funders and prospects.
• Coordinate information from multiple departments for grant applications.
• Support Grants Flow process with Finance (gather documents, signatures, etc.).

Skills

Administrative support

Grant administration

Communication skills

Attention to detail

Multi-tasking

Education

Bachelor’s degree or equivalent

Job description

Washington, District of Columbia, United States

Boys & Girls Clubs of Greater Washington is seeking a highly organized Grants Administrator to support the Grant Writer with tasks including but not limited to, coordinating financials, supplemental information, synchronizing cross-departmentally for supplemental information, outcome measurements and financials, assisting with tracking and monitoring grant applications, tracking and reporting on funder correspondence and data and providing support in funder prospecting, cultivation and reporting.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Maintain grant pipeline in Raisers Edge and Microsoft SharePoint to include creating and editing funder profiles, updating opportunities and adding/tracking action items.
• Co-manages Grant Writer email account by checking daily, making replies and routing emails accordingly.
• In tandem with Club Operations and Impact & Innovation teams, spearhead the drafting and submission of report narratives.
• In tandem with Grant Writer, assist with the identification (research), qualification and prioritization of new and current funder prospects.
• Coordinate with other departments to gather information for grant applications.
• Support the newly developed Grants Flow process with Finance team (i.e. gather documents, signatures, etc.).

QUALIFICATIONS

• Three to four years of experience performing administrative functions for a non-profit organization.
• Three to four years of experience in grants administration, preferred.
• Two- or Four-year degree from an accredited college or university, preferred.
• Commitment to the mission of BGCGW must adhere to the highest ethical standards, demonstrate an empathetic disposition and perseverance, and convey sensitivity to the needs of donors, staff and volunteers.
• Excellent attention to details and follow through as demonstrated through effective project management experience.
• Strong communication skills, both oral and especially written.
• Comfort multi-tasking multiple deadlines and projects and follow through.
• High degree of sophistication, self-confidence and self-motivation ability to keep calm under pressure.
• Positive attitude working in a development department with high functioning fundraisers; team-focused, must enjoy and be successful at working on teams and able to roll up ones sleeves and make things happen as an individual.
• Flexibility must be comfortable collaborating across multiple departments, six regional boards and 15 Club locations in the greater Washington, DC area.
• Must have strong home internet connection (work laptop and cell phone will be provided).

ADA SPECIFICATIONS

• This position is hybrid [remote and in-person].