Administrative Operations Lead

simera-talent; San Francisco (CA); Remote; USD 55,000 - 75,000; Full time

Job summary

Simera-talent is seeking an Administrative Coordinator to oversee daily administrative activities and operational support across teams. You will manage calendars, coordinate communications, organize digital files, and prepare reports and presentations with accuracy.

The role requires excellent verbal and written communication, strong organizational skills, and the ability to handle multiple priorities while maintaining confidentiality in a fast-paced, remote-capable environment.

Qualifications

• Experience coordinating schedules, meetings, and administrative processes.
• Proficiency with Google Workspace or Microsoft Office and calendar tools.
• Ability to organize digital files, documents, and records with accuracy.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, and spreadsheets.
• Monitor tasks, deadlines, and follow-ups for timely completion.
• Assist with onboarding and team coordination.
• Handle routine emails and inquiries and route them appropriately.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, and purchase requests as needed.
• Maintain accurate records and documentation.
• Identify process gaps and suggest improvements to increase efficiency.
• Support managers and team members with operational needs.
• Maintain confidentiality of sensitive information.
• Ensure procedures and policies are followed.

Skills

Verbal communication

Written communication

Organizational skills

Time management

multitasking

Problem solving

Google Workspace

Microsoft Office

Calendar management

Document management

Tools

Google Workspace

Microsoft Office

Project management tools

Job description

Simera-talent is seeking an Administrative Coordinator to oversee daily administrative activities and operational support across teams. You will manage calendars, coordinate communications, organize digital files, and prepare reports and presentations with accuracy.

The role requires excellent verbal and written communication, strong organizational skills, and the ability to handle multiple priorities while maintaining confidentiality in a fast-paced, remote-capable environment.