Administrative Operations Lead

The Whiting-Turner Contracting Company; Nashville (TN); On-site; USD 36,000 - 48,000; Full time

Job summary

The Whiting-Turner Contracting Company in Nashville seeks an Office Administrative Assistant to be the first point of contact and to support office staff with clerical tasks. You will greet visitors and manage communications, calendars, mail, and travel arrangements to ensure smooth office operations.

Responsibilities include phone handling, data entry, meeting coordination, and maintaining confidentiality with professionalism.

Responsibilities

• Greet visitors in person or on the phone and welcome all visitors
• Answer phone calls, transfer calls as needed, and check the office voicemail
• Maintain the conference room calendar and ensure front desk, conference rooms, and kitchen areas are organized and functional
• Distribute incoming mail and packages and prepare outgoing mail
• Maintain office supplies, inventory, and toner orders
• Schedule meetings and travel for office staff
• Coordinate and support special projects within budget and deadlines
• Build and maintain internal and external relationships
• Develop and maintain procedure guidelines for areas of responsibility
• Support training and development to ensure compliance with company standards
• Collaborate with regional administrative assistants to improve efficiency, productivity, and cost consciousness
• Maintain confidentiality and professionalism in all communications
• Communicate clearly in writing and orally

Job description

The Whiting-Turner Contracting Company in Nashville seeks an Office Administrative Assistant to be the first point of contact and to support office staff with clerical tasks. You will greet visitors and manage communications, calendars, mail, and travel arrangements to ensure smooth office operations.

Responsibilities include phone handling, data entry, meeting coordination, and maintaining confidentiality with professionalism.