Administrative Operations & Events Coordinator

UPMC; Pittsburgh (Allegheny County); On-site; USD 42,000 - 64,000; Full time

Job summary

UPMC Shadyside is seeking an experienced Administrative Coordinator to provide high-level administrative and operational support to department leadership. This role involves coordinating projects and events, managing competing priorities, and helping the team run smoothly. The position is Full-Time, Monday–Friday, with typical hours 9:00 a.m.–5:00 p.m.

and occasional evening/weekend needs for events. The successful candidate will contribute to process improvements and support faculty, staff, and

Qualifications

• Experience providing high-level administrative and operational support.
• Ability to manage competing priorities and coordinate projects and events.
• Strong organizational skills and resourcefulness.

Responsibilities

• Timekeeping with Kronos.
• Manage offices for faculty, staff, and students.
• Attend evening/weekend events (5–7 per year).
• Troubleshoot IT/AV issues and submit tickets.
• Submit maintenance requests and manage expenses.
• Set up offices for new faculty.
• Lead school-wide projects and create schedules.

Skills

Administrative support

Project coordination

Event coordination

Time management

Communication

Job description

UPMC Shadyside is seeking an experienced Administrative Coordinator to provide high-level administrative and operational support to department leadership. This role involves coordinating projects and events, managing competing priorities, and helping the team run smoothly. The position is Full-Time, Monday–Friday, with typical hours 9:00 a.m.–5:00 p.m.

and occasional evening/weekend needs for events. The successful candidate will contribute to process improvements and support faculty, staff, and