Administrative Coordinator - Shadyside School of Nursing

UPMC; Pittsburgh (Allegheny County); On-site; USD 42,000 - 64,000; Full time

Job summary

UPMC Shadyside is seeking an experienced Administrative Coordinator to provide high-level administrative and operational support to department leadership. This role involves coordinating projects and events, managing competing priorities, and helping the team run smoothly. The position is Full-Time, Monday–Friday, with typical hours 9:00 a.m.–5:00 p.m.

and occasional evening/weekend needs for events. The successful candidate will contribute to process improvements and support faculty, staff, and

Qualifications

• Experience providing high-level administrative and operational support.
• Ability to manage competing priorities and coordinate projects and events.
• Strong organizational skills and resourcefulness.

Responsibilities

• Timekeeping with Kronos.
• Manage offices for faculty, staff, and students.
• Attend evening/weekend events (5–7 per year).
• Troubleshoot IT/AV issues and submit tickets.
• Submit maintenance requests and manage expenses.
• Set up offices for new faculty.
• Lead school-wide projects and create schedules.

Skills

Administrative support

Project coordination

Event coordination

Time management

Communication

Job description

UPMC Shadyside is seeking an experienced Administrative Coordinator to provide high-level administrative and operational support to department leadership. This role is ideal for a highly organized, resourceful professional who enjoys managing competing priorities, coordinating projects and events, and finding solutions that help a team work more efficiently.

Schedule: Full-Time, Monday-Friday, primarily daylight hours. Typically 9:00 a.m.-5:00 p.m. with some flexibility and occasional evening/weekend needs for events.

Why Join Us?

This is a great opportunity for an experienced administrative professional who wants to go beyond traditional administrative support. You’ll have the chance to coordinate, problem-solve, improve processes, support department leadership, and help keep a busy team running smoothly.

UPMC offers competitive benefits including medical, dental, and vision, strong PTO, and tuition assitance for you and dependent children and partners.

Responsibilities include but are not limited to:

• Time Keeping with Kronos
• Managing the administrative office and the needs of the faculty, staff, and students within the scope of the role
• Managing phone trees, and faculty directory
• Attending evening and weekend sessions of events ( 5-7 per year).
• Trouble shooting computer, printer, and AV needs, and submitting tickets when needed.
• Submitting maintenance requests/work orders
• Assisting with student and faculty IMS, parking, and badging processes
• Submitting orders, and expenses
• Setting up offices for new faculty
• Leading school wide projects as identified
• Creating schedules for various needs
• Answering the main school phone, and transferring or addressing calls accordingly.
• Scheduling meetings, creating agendas, and taking meeting minutes for a variety of meetings.
• Record keeping and maintaining files as needed
• Assisting with registration, set up, and clean up, of events
• Collaborating with students, faculty, and staff in a variety of roles.