Operations & Projects Administrative Coordinator

Pittsburgh Tomorrow; Pittsburgh (Allegheny County); On-site; USD 42,000 - 54,000; Full time

Job summary

UPMC Shadyside is seeking an experienced Administrative Coordinator to provide high-level administrative and operational support to department leadership. This role is ideal for a highly organized, resourceful professional who enjoys managing competing priorities, coordinating projects and events, and finding solutions that help a team work more efficiently.

This full-time position in Pittsburgh requires a daylight schedule with occasional evening/weekend events; you’ll help keep a busy

Qualifications

• High school diploma or associate degree.
• 5+ years of progressively responsible administrative support experience.
• Advanced skills with Microsoft Office 365 applications, including word processing, email/calendar, spreadsheets, presentations, and databases.
• Advanced knowledge of business processes and administrative procedures.
• Working knowledge of accounting and financial principles.
• Ability to analyze data and complex information; strong organizational skills; manage multiple priorities.
• Ability to exercise discretion, independent judgment, and sound decision-making.
• Licensure, Certifications, and Clearances: Act 33 with renewal, Act 34 with renewal, Act 73 FBI Clearance with renewal.

Responsibilities

• Time Keeping with Kronos
• Managing the administrative office and the needs of the faculty, staff, and students within the scope of the role
• Managing phone trees, and faculty directory
• Attending evening and weekend sessions of events (5-7 per year)
• Trouble shooting computer, printer, and AV needs, and submitting tickets when needed
• Submitting maintenance requests/work orders
• Assisting with student and faculty IMS, parking, and badging processes
• Submitting orders, and expenses
• Setting up offices for new faculty
• Leading school wide projects as identified
• Creating schedules for various needs
• Answering the main school phone, and transferring or addressing calls accordingly
• Scheduling meetings, creating agendas, and taking meeting minutes for a variety of meetings
• Record keeping and maintaining files as needed
• Assisting with registration, set up, and clean up, of events
• Collaborating with students, faculty, and staff in a variety of roles

Skills

Administrative support

Microsoft Office

Business processes

Accounting basics

Data analysis

Organizational skills

Decision making

Education

High school diploma or associate degree

Tools

Microsoft Office 365

Job description

UPMC Shadyside is seeking an experienced Administrative Coordinator to provide high-level administrative and operational support to department leadership. This role is ideal for a highly organized, resourceful professional who enjoys managing competing priorities, coordinating projects and events, and finding solutions that help a team work more efficiently.

This full-time position in Pittsburgh requires a daylight schedule with occasional evening/weekend events; you’ll help keep a busy