Administrative Operations & Events Coordinator

Kaiser Permanente

Honolulu (HI)

On-site

USD 34,000 - 42,000

Full time

3 days ago

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Job summary

Kaiser Permanente in Hawaii is seeking an entry‑level Administrative Assistant to support information maintenance and routine communications. You will learn to draft presentations, reports, and correspondence, and assist with scheduling and calendar management for directors and teams.

As you grow, you will handle basic data, manage routine files, and help coordinate small events under supervision. This role emphasizes teamwork, reliability, and effective communication in a healthcare setting.

Qualifications

High School Diploma or GED, or equivalent AND minimum one (1) year of experience working in a corporate or business office environment OR Minimum two (2) years experience working in a corporate or business office environment.

Responsibilities

Works with others within work team to obtain and share basic information.
Follows detailed, daily instructions to complete routine tasks with moderate supervision.
Helps facilitate information dissemination by learning and drafting routine and standard presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables.
Organizes the work flow of the department by following detailed instructions in the identification and assistance of routine requests from front-line teams and department managers on an ad-hoc basis; learning about potential problems and typical routes for resolution, with detailed instruction; operating standard office equipment with specific goals and moderate guidance; maintaining routine inventory control and stocking department office supplies, equipment, and employee work environment resources; and receiving, screening, and referring straightforward incoming and outgoing mail, emails, calls, and visits to the appropriate staff member by following broad guidance.
Assists with event coordination by beginning to coordinate and calendar meetings for directors and their direct teams, with guidance from senior colleagues; finding and booking meeting rooms appropriate for the audience and meeting objectives, with routine monitoring.
Assists with event execution by arranging small-scale events with detailed instructions and monitoring from senior colleagues; organizing basic and routine travel arrangements for department head and/or staff members, with moderate supervision; assisting in execution of basic components in small group meetings, conferences; providing on-site coordination for simple issues with detailed instruction; obtaining necessary typical audio-visual equipment, conference rooms, and catering for events; distributing the agenda and taking simple meeting minutes in meetings.
Learns to execute human-resources data maintenance and management by developing basic knowledge of department data and documentation retention policies; inputting and monitoring data to ensure integrity, and performing basic data analyses when requested, with guidance from senior colleagues; and formatting straightforward graphs, spreadsheets, and reports.