Administrative & Operations Coordinator, Game Ops & Strategy

Family Entertainment Group LLC; United States; On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid time off and holidays

Employee discounts

FEG Kind community initiatives

Job summary

Family Entertainment Group LLC is seeking an Administrative Assistant, Game Operations & Strategy, to support day-to-day administrative and operational needs. The role coordinates with leadership, field operations, vendors, purchasing, and accounting to ensure efficient processes and timely completion of tasks.

The position involves scheduling, recordkeeping, billing support, and project coordination across multiple teams. A high level of discretion and independent work capability is essential.

Qualifications

• 3+ years of administrative/operations support experience.
• Strong organization, attention to detail, and dependable follow-through.
• Clear written and verbal communication with leadership, field teams, and external partners.
• Proficiency with Microsoft 365 (Excel, Outlook, Word, PowerPoint).
• Experience with invoices, purchase orders, expense reports, or ability to learn priority accounting systems.
• Sound judgment handling sensitive information and competing priorities.
• Ability to work independently and seek direction when needed.
• High school diploma or equivalent is required; additional business/admin education preferred.

Responsibilities

• Coordinate calendars, meetings, travel, and game-related administrative duties.
• Prepare agendas, presentations, spreadsheets, correspondence, and meeting notes.
• Track decisions, owners, and deadlines; follow up and flag items needing attention.
• Maintain department records, project files, and contact information.
• Handle confidential business, employee, vendor, and financial information with discretion.
• Prepare purchase requests and purchase orders through established approval processes.
• Coordinate vendor quotes, availability, order confirmations, and deliveries; track open orders and communicate delays or discrepancies.
• Collect and organize invoices and documentation for accounting; help resolve billing and CapEx questions.
• Reconcile purchasing and expense records and allocate costs to the correct location or project.
• Maintain trackers for equipment orders, installations, relocations, and department initiatives; prepare status reports.
• Coordinate with field leaders, technical teams, and home office personnel and vendors.
• Route requests to the right owner and follow through until resolution is achieved and documented.
• Recommend practical fixes for recurring administrative problems and support other department projects.

Skills

Organizational skills

Attention to detail

Follow-through

MS 365 proficiency

Education

High school diploma or equivalent

Tools

MS Excel

MS Outlook

MS Word

MS PowerPoint

Job description

Family Entertainment Group LLC is seeking an Administrative Assistant, Game Operations & Strategy, to support day-to-day administrative and operational needs. The role coordinates with leadership, field operations, vendors, purchasing, and accounting to ensure efficient processes and timely completion of tasks.

The position involves scheduling, recordkeeping, billing support, and project coordination across multiple teams. A high level of discretion and independent work capability is essential.