Administrative Operations Coordinator: Finance & HR

Metropolitan Government of Nashville & Davidson County; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

Metro Nashville Government is seeking an Administrative Operations Coordinator to provide senior administrative support across finance, HR, and operations for the Community Review Board. You will handle confidential records, vendor payments, and cross-functional coordination with Metro Finance and HR.

The role requires a Bachelor's Degree with two years of related experience, and proficiency in Microsoft Office 365, Teams, Zoom, and project management tools.

Qualifications

• Bachelor's Degree plus two years of professional experience in an administrative or technical field.
• Experience with department budgets, accounts payable, and managing financial records.
• Advanced proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom).
• Experience with accounting or HRIS software.

Responsibilities

• Perform high-level administrative functions across divisions, showing adaptability and proactive problem-solving.
• Serve as the first point of contact for visitors, providing a professional and welcoming reception.
• Produce high-quality reports, briefing materials, and other correspondence.
• Maintain digital and physical administrative records with confidentiality.
• Manage the department's accounts payable and vendor payments.
• Coordinate with Metro Finance and other teams on communications and deliverables.
• Track budgets, prepare financial and statistical reports, and assist with annual department budgeting.
• Support payroll documentation and employee timekeeping.
• Maintain staff training records and onboarding/offboarding processes.

Skills

Administrative support

Attention to detail

Organizational skills

Communication skills

Education

Bachelor's Degree

Tools

Microsoft Office 365

Teams

Zoom

Project management platforms

HRIS software

Accounting software

Job description

Metro Nashville Government is seeking an Administrative Operations Coordinator to provide senior administrative support across finance, HR, and operations for the Community Review Board. You will handle confidential records, vendor payments, and cross-functional coordination with Metro Finance and HR.

The role requires a Bachelor's Degree with two years of related experience, and proficiency in Microsoft Office 365, Teams, Zoom, and project management tools.