Finance Administrator – Procurement Resource Group (PRG)

Metropolitan Government of Nashville & Davidson County; Nashville (TN); On-site; USD 90,000 - 120,000; Full time

Job summary

Metropolitan Government of Nashville & Davidson County is seeking a Finance Administrator within the Division of Purchases. This role oversees the Procurement Resource Group, guiding procurement processes, contract development, and training programs.

Extensive knowledge of procurement laws and Oracle-based systems is expected. The position requires a Bachelor’s degree in a financial field and at least three years of professional finance/contracting experience, with a focus on compliance and

Qualifications

• Bachelor’s degree in a financial field and 3 years of professional finance/contracting experience.
• Knowledge of Federal, State, and Local laws pertaining to purchasing, contracts, and contract compliance.
• Experience with procurement processes, policies, and best practices.

Responsibilities

• Provides leadership and oversight of the Procurement Resource Group and sets priorities and performance expectations.
• Advises staff and stakeholders on procurement processes, policies, and best practices.
• Oversees procurement actions, amendments, assignments, and letter-of-acceptance requests.
• Leads procurement research activities including market research and supplier analysis.
• Monitors contracts and coordinates procurement needs to prevent lapses or service disruptions.
• Develops training materials and coordinates procurement staff training.
• Ensures procurement guidance and templates are accurate and accessible.

Skills

Procurement knowledge

Management skills

Contract negotiation

Project management

Microsoft Office (Excel)

Education

Bachelor’s Degree in a financial field

Tools

Oracle applications

Microsoft Excel

Microsoft Access

Job description

Within the Division of Purchases in the Procurement Resource Group (PRG), the Finance Administrator position performs the more complex professional, analytical, and systems work involved in the field of procurement and contract development. This position manages team performance, resource allocation and individuals to ensure compliance with procurement processes The PRG functions as a centralized procurement support, research, training, documentation, and administrative resource.

Metro Finance has several divisions, including procurement, treasury and management and budget. The department's employees are charged with providing financial management, information and business products to policy makers, departments, investors and the Nashville community to give them confidence in our government and to help them make informed decisions.

• Provides leadership, direction, and day-to-day oversight of the Procurement Resource Group and establishes priorities, work assignments, service standards, and performance expectations for the team.
• Serves as a key procurement resource and advisor to procurement staff, departmental customers, vendors, and leadership regarding procurement processes, policies, procedures, and best practices.
• Oversees the coordination, and processing of specialized procurement actions, including escalation, amendment, assignment, and letter-of-acceptance requests.
• Leads and coordinates procurement research activities, including supplier research, best-practice research, market research, and other procurement-related analysis needed to support sourcing and contracting decisions.
• Oversees monitoring of active and expiring contracts and works proactively with procurement staff and departments to identify upcoming procurement needs and reduce the risk of contract lapses or service disruptions.
• Develops, coordinates, and maintains procurement training protocols, materials, schedules, and documentation for procurement staff, departmental users, and suppliers.
• Provides leadership for the delivery of procurement process, iProcurement departmental-user, and iSupplier vendor training, as well as other training programs identified by procurement leadership.
• Ensures procurement guidance, templates, procedures, training materials, and related resources are accurate, current, consistent, and readily accessible to internal and external customers.
• Oversees administrative and document-processing functions assigned to the PRG, including Docusign, C-Trax and other procurement support activities.
• Coordinates with the iProcurement and iSupplier teams to appropriately route and resolve procurement matters involving internal and external procurement systems, while maintaining PRG responsibility for non-system-related procurement support.
• Establishes mechanisms for tracking PRG workload, turnaround times, recurring issues, training activity, contract-monitoring activity, and other performance measures to support continuous improvement.
• Promotes consistency in procurement practices by developing standardized guidance and ensuring similar procurement situations are addressed in a consistent and defensible manner.
• Builds collaborative relationships across Procurement and with Metro departments to help customers navigate procurement requirements and resolve complex or unusual procurement matters.
• Supervises, coaches, develops, and evaluates assigned staff and promotes cross-training to ensure continuity of PRG operations and development of procurement expertise within the team.
• Other duties as assigned

Bachelor’s Degree in a financial related field and (3) three years of professional finance/contracting experience.

For this specific position, "substitution will not be considered"

Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.

• Knowledge of Federal, State, and Local laws pertaining to purchasing, contracts, and contract compliance.
• Knowledge of the methods, practices, and techniques of contract negotiation, and project management.
• Knowledge of the functions, organization, and administration of governmental organizations.
• Management skills including the ability to manage, monitor, motivate and redirect staff.
• Experience with Oracle applications and demonstrated skill in using Microsoft Office Products (mastery in Excel and Access)
• Leads negotiation training for staff related to large-scale contracts.
• Develops recommendations for policy and procedures to meet goals, objectives, and satisfy legal requirements.

We are an equal opportunity employer. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville is committed to selecting the most qualified candidate for each of our roles.

Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.

Requests for ADA accommodation for the recruitment process should be directed to Human Resources at 615-862-6640.