Administrative Operations Coordinator

University of Missouri-Saint Louis; St. Louis (MO); On-site; USD 27,000 - 38,000; Full time

Benefits offered by this job

Medical, dental and vision plans

Retirement benefits

Paid time off

Short- and long-term disability

Educational fee discounts

Job summary

University of Missouri-St. Louis Joint Engineering Program is seeking an Operations Coordinator to provide program, financial, human resources, and administrative support for the Joint Engineering Program and related engineering initiatives.

The role helps ensure sponsor billing, reporting, and communications are accurate and timely, coordinating with program leadership, student employees, sponsors, and internal partners in a student-centered, industry-connected environment.

Qualifications

• Bachelor's degree or an equivalent combination of education and experience and 1 year of experience from which comparable knowledge and skills can be acquired.
• Demonstrated ability to manage multiple deadlines, maintain accurate records, and communicate clearly with internal and external stakeholders.
• Demonstrated ability to work independently and collaboratively while maintaining confidentiality, accuracy, and strong customer service.

Responsibilities

• Provide program, financial, human resources, and administrative support for the Joint Engineering Program and related externally supported engineering initiatives.
• Serve as a key operational liaison among program leadership, student employees, sponsors, technical teams, Sponsored Programs, and other internal partners.

Education

Bachelor's degree or equivalent combination of education and experience

Tools

Microsoft Office

Excel

Adobe

Teams

Zoom

Job description

Job ID: 60733

Location: St. Louis

Full-Time

University of Missouri-St. Louis Joint Engineering Program

The Joint Engineering Program Operations Coordinator provides program, financial, human resources, and administrative support for the UMSL / WashU Joint Engineering Program and related externally supported engineering initiatives. The position helps ensure that program activities, student employment processes, sponsor billing, reporting, and stakeholder communications are completed accurately, timely, and in alignment with program priorities, funding requirements, and university practices. The role serves as a key operational liaison among program leadership, student employees, sponsors, technical teams, Sponsored Programs, and other internal partners while supporting a student-centered and industry-connected engineering environment.

Shift

30-hours per week Monday - Friday

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and 1 year of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

• Proficiency with Microsoft Office, especially Excel, and comfort using Adobe, Teams, Zoom, and other administrative or program systems.
• Demonstrated ability to manage multiple deadlines, maintain accurate records, and communicate clearly with internal and external stakeholders.
• Demonstrated ability to work independently and collaboratively while maintaining confidentiality, accuracy, and strong customer service.

Anticipated Hiring Range

Min-Midpoint is $19.25/hour - $27.40/hour

Grade: GGS-008

University Title: PROGRAM/PROJECT SUPPORT COORDINATOR I

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Sponsorship Information

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please email the Office of Human Resources at [e-mail].