Construction Administrative Specialist

IPS-Integrated Project Services, LLC; Cary (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

IPS-Integrated Project Services, LLC in Cary, North Carolina is seeking an Administrative Assistant to support the Construction department. You will manage calendars, schedule meetings, arrange travel, and assist with correspondence, reports and presentations.

The role requires strong organizational skills, 3+ years of administrative experience, and proficiency in Word, Excel, and PowerPoint. The position involves collaboration with multiple teams and occasional site travel.

Qualifications

• 3+ years of experience in an administrative role supporting a department.
• Experience supporting a team of 15+ personnel.
• Experience with event planning.
• Proficient in Word, Excel, and PowerPoint.
• Highly organized with strong attention to detail and a collaborative approach.

Responsibilities

• Manages the calendar and schedule of personnel in the department.
• Assists with scheduling meetings, conference calls, and appointments.
• Books meeting rooms and required equipment.
• Sets up outside catering for meetings as needed.
• Sorts and distributes mail and prepares outgoing correspondence.

Skills

Administrative experience

MS Office proficiency

Event planning

Calendar management

Travel arrangements

Communication skills

Team orientation

Customer service

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

IPS-Integrated Project Services, LLC in Cary, North Carolina is seeking an Administrative Assistant to support the Construction department. You will manage calendars, schedule meetings, arrange travel, and assist with correspondence, reports and presentations.

The role requires strong organizational skills, 3+ years of administrative experience, and proficiency in Word, Excel, and PowerPoint. The position involves collaboration with multiple teams and occasional site travel.