Administrative & Operations Coordinator

Chick-fil-A; Pasadena (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Chick-fil-A Pasadena is seeking an Office Administrator to support day-to-day administrative functions, manage invoices and payments, and keep the office organized for efficient operations. The role emphasizes attention to detail, proactive problem-solving, and reliable follow-through in a fast-paced restaurant environment.

The role involves coordinating with vendors, handling guest recovery on multiple platforms, and assisting in FOH/HOH operations, events, and store needs while maintaining

Qualifications

• Must be 21 years of age or older*
• Must have a valid driver's license
• Open availability to work Monday - Saturday
• Willing to work holidays
• Willing to work nights and weekends
• Available to work 40+ hours per week
• ServSafe Certification

Responsibilities

• Process and submit supplier payments accurately and on time.
• Receive, organize, and manage supplier invoices; ensure proper documentation and tracking.
• Maintain organized records (digital and physical) for invoices, payments, and administrative files.
• Schedule repairs and maintenance with vendors for facility, equipment, and office needs.
• Maintain office cleanliness and organization, ensuring a professional and functional environment.
• Place orders for requested store and office items in a timely manner.
• Assist in operations (FOH or HOH) at a minimum of 15 hours per week
• Assist in operations during events and special occasions
• Communicate effectively with suppliers, vendors, and internal team members.
• Support special projects and operational initiatives as assigned.
• Display strong communication and interpersonal skills
• Handle guest complaints and guest recovery via all platforms
• Answer any phone calls made to the store phones in professional manner

Skills

Dependable

Problem-solving

Detail-oriented

Time management

Organizational skills

Professional communication

Education

Bachelor’s Degree

ServSafe Certification

Job description

Chick-fil-A Pasadena is seeking an Office Administrator to support day-to-day administrative functions, manage invoices and payments, and keep the office organized for efficient operations. The role emphasizes attention to detail, proactive problem-solving, and reliable follow-through in a fast-paced restaurant environment.

The role involves coordinating with vendors, handling guest recovery on multiple platforms, and assisting in FOH/HOH operations, events, and store needs while maintaining