Administrative Operations Coordinator

University of Kentucky; Lexington, Northern (KY, KY); Hybrid; USD 38,000 - 48,000; Full time

Job summary

The University of Kentucky is seeking an Administrative Support Associate to join our Office of Philanthropy. You will report to the Senior Director and provide essential support to departments, centers, and institutes across the college.

The role involves coordinating calendars, handling correspondence, and maintaining high standards of confidentiality and professionalism. You will interact with senior executives and donors, requiring strong organizational skills and attention to detail in a

Qualifications

• Experience in administrative, clerical, or office support roles.
• Strong written and verbal communication.
• Ability to manage multiple tasks and deadlines.
• Discretion and confidentiality.

Skills

Microsoft 365 Suite

Time management

Job description

Required License/Registration/Certification

None

Physical Requirements

This position may require sitting, standing and/or walking for extended periods of time. Occasional lifting of up to 10 lbs may be required.

Shift

Monday – Friday, 8am to 5pm, evenings and weekends based on departmental need

Job Summary

The University of Kentucky College of Medicine Office of Philanthropy seeks a professional administrative support associate to join our growing team. The administrative associate will report to the Senior Director of Philanthropy and will provide assistance to the Philanthropy team supporting the college’s departments, centers, and institutes.

This position directly interacts with senior level executives across the enterprise as well as our high-level donors. The administrative associate will be someone of high ethical standards who is able to communicate and represent UK Healthcare and the College of Medicine, as well as adhere to standards of confidentiality and professionalism. The administrative associate will have good communication and time management skills, be organized and detailed oriented.

Skills / Knowledge / Abilities

Multi-tasking, attention to detail, ability to maintain confidential information, ability to manage complex schedules, ability to work in fast-paced environment, excellent verbal and written communication, Microsoft 365 Suite.

Does this position have supervisory responsibilities?

Does this position have supervisory responsibilities? No

Preferred Education/Experience

N/A

Deadline to Apply

Deadline to Apply 10/18/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * How many years of experience do you have in an administrative, clerical or office support role?
  • None
  • More than 0, up through 1 year
  • More than 1 year, up through 3 years
  • More than 3 years, up through 5 years
  • More than 5 years
• * Do you have experience working with the SAP system?
  • Yes
  • No