Administrative Operations Coordinator

University of Iowa; Iowa City (IA); On-site; USD 28,000 - 39,000; Part time

Job summary

The University of Iowa is seeking an Admin Services Coordinator to support the UI PAC and related operations. This role will handle purchasing requests, coordinate events, prepare meeting minutes, and manage communications for the department.

You will also assist with onboarding, staff support, and maintaining department content on the UI PAC Loop and Teams sites, while working closely with HCIS and HR teams to ensure smooth daily operations.

Qualifications

• Required bachelor's degree or equivalent combination of education and experience.
• 2nd line: 6 months of related experience required.
• Proficiency in Microsoft Word, Outlook, PowerPoint and Excel is required.
• Demonstrated effectiveness in written and oral communication for diverse constituencies.
• Ability to work independently to manage multiple projects and meet deadlines.

Responsibilities

• Coordinate and support department operations, including purchasing requests and supplies.
• Schedule meetings and record minutes; prepare newsletters and communications.
• Plan events and town halls; assist with onboarding for new staff.
• Provide front line staff support and maintain department content on websites.
• Coordinate travel and related expenses; assist HR team as needed.

Skills

Communication

Organization

Time management

Independent work

Education

Bachelor’s degree or equivalent combination of education and experience

Tools

Microsoft Word

Microsoft Outlook

PowerPoint

Excel

ProTrav system

Job description

The University of Iowa is seeking an Admin Services Coordinator to support the UI PAC and related operations. This role will handle purchasing requests, coordinate events, prepare meeting minutes, and manage communications for the department.

You will also assist with onboarding, staff support, and maintaining department content on the UI PAC Loop and Teams sites, while working closely with HCIS and HR teams to ensure smooth daily operations.