Administrative Coordinator — University Relations

UNI; Cedar Falls (IA); On-site; USD 39,000 - 48,000; Full time

Job summary

The University of Northern Iowa in Cedar Falls, IA is seeking an Administrative Support Specialist to assist the Director and staff of the Office of University Relations. You will coordinate departmental operations, maintain purchasing and invoicing workflows, and manage inventory and storage.

This role includes onboarding new employees, handling inquiries, maintaining calendars, and supporting university events.

Qualifications

• Combination of clerical office experience and related education equivalent to two years of full-time work.
• Word processing experience is expected.

Responsibilities

• Coordinate departmental administrative operations for the Director and staff.
• Maintain purchasing and invoice workflows.
• Manage inventory of supplies, services, merchandise, and equipment.
• Oversee departmental storage room inventory.
• Direct routine copier upkeep and maintenance contracts.
• Handle inquiries by phone or email and route to staff.
• Assist onboarding of new employees and manage departmental calendars.
• Process name badge requests and display assets.
• Coordinate intake and outflow of departmental shipping and mail.
• Assist with university events and other duties as assigned.

Skills

Clerical experience

Word processing

Education

Two years related clerical experience

Tools

Word processing software

Job description

The University of Northern Iowa in Cedar Falls, IA is seeking an Administrative Support Specialist to assist the Director and staff of the Office of University Relations. You will coordinate departmental operations, maintain purchasing and invoicing workflows, and manage inventory and storage.

This role includes onboarding new employees, handling inquiries, maintaining calendars, and supporting university events.