Administrative Coordinator, Office Operations & Events

University of Northern Iowa; Cedar Falls (IA); On-site; USD 39,000 - 41,000; Full time

Job summary

University of Northern Iowa is seeking an Administrative Support Specialist in Cedar Falls, IA. Under general supervision, you will coordinate departmental administrative operations for the Director and staff of the Office of University Relations.

Responsibilities include maintaining purchasing and invoice workflows, managing inventories and department mail, overseeing copier upkeep, supporting onboarding, calendars, and event tasks.

Qualifications

• Any combination of related clerical office experience and/or post high school clerical training equivalent to two years of full-time employment and includes the use of word processing.
• Word processing experience is required.

Responsibilities

• Coordinates departmental administrative operations for the Director and staff of the Office of University Relations.
• Maintains purchasing and invoice workflows.
• Maintains supplies/services and merchandise/equipment inventory.
• Manages inventory in departmental storage room.
• Oversees routine copier upkeep and maintenance contracts.
• Directs general phone/email inquiries to the appropriate staff member or department.
• Assists in onboarding of new employees and manages departmental calendars.
• Processes requests for name badges and display assets.
• Annually updates handbooks, plans and departmental lists.
• Coordinates intake and outflow of all departmental shipping and mail.

Job description

University of Northern Iowa is seeking an Administrative Support Specialist in Cedar Falls, IA. Under general supervision, you will coordinate departmental administrative operations for the Director and staff of the Office of University Relations.

Responsibilities include maintaining purchasing and invoice workflows, managing inventories and department mail, overseeing copier upkeep, supporting onboarding, calendars, and event tasks.