Administrative & Operations Coordinator

City of Clermont; Florida; On-site; USD 38,000 - 48,000; Full time

Job summary

City of Clermont in Florida is seeking a diligent administrative assistant to perform responsible clerical and secretarial tasks supporting office operations. The role emphasizes professional service to internal and external customers and requires efficient handling of routine duties under supervision.

Duties include coordinating meetings, maintaining calendars and records, handling mail and calls, preparing documents, assisting with payroll paperwork, and maintaining filing systems.

Qualifications

• High School Diploma or GED with 1 year of college or vocational school in office management, secretarial science, clerical studies, or closely related field.
• Three years of work experience involving highly responsible administrative office support.
• Valid Florida Driver's License.

Responsibilities

• Greets visitors, directs visitors to appropriate areas, and provides information and assistance as requested.
• Provides administrative assistance to supervisor and/or staff including scheduling meetings and maintaining calendars; handling mail/email and phone calls; composing routine correspondence; transcribing notes; and preparing data for reports.
• Attends staff/committee meetings; prepares minutes; maintains related records.
• Establishes and maintains efficient paper and electronic filing systems.
• Answers the telephone and forwards calls; provides information to callers; may use two-way radio to communicate with field personnel.
• Performs routine clerical work: designing forms/reports, copying, faxing, data entry, preparing spreadsheets, and distributing documents.
• Prepares employee action forms and payroll paperwork.
• Performs general bookkeeping/accounting tasks as assigned; assists with budget prep and accounts/payables/receivables; processes reimbursements and purchasing card transmittals.

Skills

Customer service

Scheduling

Clerical tasks

Communication skills

Data entry

Education

High School Diploma or GED with 1 year college/vocational in office management

Job description

City of Clermont in Florida is seeking a diligent administrative assistant to perform responsible clerical and secretarial tasks supporting office operations. The role emphasizes professional service to internal and external customers and requires efficient handling of routine duties under supervision.

Duties include coordinating meetings, maintaining calendars and records, handling mail and calls, preparing documents, assisting with payroll paperwork, and maintaining filing systems.