Administrative Operations Coordinator

Jobtailor; Fairfield (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Jobtailor in Fairfield, OH is seeking an energetic administrative professional for front-office duties, visitor greetings, and call routing. You will manage invoicing, shipping documentation, and records, while supporting supply management and general office tasks.

Ideal candidates have 1–3 years in similar roles and proficiency with Microsoft Office. This full-time, on-site position emphasizes accuracy, organization, and teamwork to maintain efficient operations.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.
• 1–3 years of experience in administrative, receptionist, or office support roles.
• Proficiency in Microsoft Office applications, including Outlook, Excel, and Word.

Responsibilities

• Greet and assist visitors, vendors, and employees to deliver a professional front-office experience.
• Handle incoming calls and route inquiries for timely responses.
• Prepare and process invoices with high accuracy and assemble shipping documentation.
• Collaborate with operations and shipping teams to ensure timely, accurate paperwork.
• Maintain organized records and support day-to-day office operations and data entry.
• Contribute to process improvements and promote a safe workplace.

Skills

data entry

document tracking

invoice processing

shipping documentation

record maintenance

supply management

administrative tasks

attention to detail

communication

time management

Education

High school diploma

associate's degree

Tools

Microsoft Office

Excel

Job description

Responsibilities

• Deliver a professional and welcoming experience by greeting and assisting visitors, vendors, and employees
• Manage incoming calls and route inquiries appropriately to ensure timely responses
• Maintain a clean, organized, and professional front office environment
• Prepare and process invoices for outgoing shipments with a high level of accuracy
• Assemble complete shipping documentation packages, including invoices, packing slips, and related paperwork
• Collaborate with operations and shipping teams to ensure documentation is accurate and processed on time
• Maintain accurate and organized records through electronic and paper filing systems
• Support day-to-day office operations, including supply management and general administrative tasks
• Assist with data entry and document tracking to ensure operational accuracy
• Contribute to continuous improvement initiatives to enhance processes and efficiency
• Support Health, Safety & Environmental (HSE) initiatives to promote an Incident and Injury Free (IIF) workplace

Requirements

• High school diploma or equivalent required; associate’s degree preferred
• 1–3 years of experience in administrative, receptionist, or office support roles
• Demonstrated attention to detail, especially in documentation and invoicing
• Proficiency in Microsoft Office applications, including Outlook, Excel, and Word

Hard Skills

• data entry
• document tracking
• invoice processing
• shipping documentation
• record maintenance
• supply management
• administrative tasks
• attention to detail
• Microsoft Office
• Excel

Soft Skills

• communication
• collaboration
• organizational skills
• professionalism
• customer service
• problem-solving
• time management
• adaptability
• continuous improvement
• attention to detail

Certifications & Qualifications

• high school diploma
• associate's degree