Administrative Assistant III - EEO Division

City of Chicago; Chicago (IL); On-site; USD 49,000 - 60,000; Full time

Job summary

The City of Chicago seeks an Administrative Assistant III-Excluded for the Equal Employment Opportunity/Workforce Compliance Division to support EEO operations. This role handles administrative tasks, file management, document requests, and prepares correspondence, reports, and training calendars under supervision.

Candidates need an Associate degree or higher (or three years of admin/secretarial experience) and proficiency in Word, Excel, and Outlook.

Qualifications

• Graduation from an accredited college or university with an Associate's degree or higher PLUS one (1) year of administrative or secretarial experience.
• OR Three (3) years of administrative or secretarial experience.

Responsibilities

• Performs administrative and office management support functions for the EEO Division.
• Creates and manages paper and electronic files.
• Responds to document requests from third parties including FOIA requests and other city departments.
• Prepares and sends documents to off-site storage per procedures.
• Updates reports and division metrics as investigation reports are issued.
• Maintains division case management system and training calendar.
• Maintains databases and spreadsheets using various software packages.

Skills

Customer service

Records management

MS Word

MS Excel

MS Outlook

Education

Associate degree or higher

Job description

The City of Chicago seeks an Administrative Assistant III-Excluded for the Equal Employment Opportunity/Workforce Compliance Division to support EEO operations. This role handles administrative tasks, file management, document requests, and prepares correspondence, reports, and training calendars under supervision.

Candidates need an Associate degree or higher (or three years of admin/secretarial experience) and proficiency in Word, Excel, and Outlook.