Administrative & Operations Assistant for Security Services

Intelli-Tec Security Services Inc; Town of Florida (NY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Job summary

Intelli-Tec Security Services Inc. is seeking an Administrative Office Assistant to provide essential operational support, coordinating service scheduling, invoicing, and recordkeeping.

The role serves as a central point of communication for customers, technicians, and internal teams in a fast-paced security service environment. The position is 100% in-office, based at our Jupiter, FL facility, with regular hours Mon–Fri 8:00am–5:00pm.

Qualifications

• High school diploma required.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.

Responsibilities

• Receive incoming customer inquiries via phone and email and prioritize them appropriately to ensure critical issues are addressed promptly.
• Schedule service calls based on customer needs and technician availability.
• Prepare and distribute daily service tickets to technicians.
• Collect, review and submit weekly employee timesheets.
• Maintain accurate payroll-related records.
• Coordinate and schedule required fire inspections.
• Receive, verify and reconcile equipment and materials for each project.
• Code and process equipment invoices.

Skills

Attention to detail

Excellent communication

English proficiency

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Intelli-Tec Security Services Inc. is seeking an Administrative Office Assistant to provide essential operational support, coordinating service scheduling, invoicing, and recordkeeping.

The role serves as a central point of communication for customers, technicians, and internal teams in a fast-paced security service environment. The position is 100% in-office, based at our Jupiter, FL facility, with regular hours Mon–Fri 8:00am–5:00pm.