Administrative Office Assistant

Intelli-Tec Security Services Inc; Town of Florida (NY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Job summary

Intelli-Tec Security Services Inc. is seeking an Administrative Office Assistant to provide essential operational support, coordinating service scheduling, invoicing, and recordkeeping.

The role serves as a central point of communication for customers, technicians, and internal teams in a fast-paced security service environment. The position is 100% in-office, based at our Jupiter, FL facility, with regular hours Mon–Fri 8:00am–5:00pm.

Qualifications

• High school diploma required.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.

Responsibilities

• Receive incoming customer inquiries via phone and email and prioritize them appropriately to ensure critical issues are addressed promptly.
• Schedule service calls based on customer needs and technician availability.
• Prepare and distribute daily service tickets to technicians.
• Collect, review and submit weekly employee timesheets.
• Maintain accurate payroll-related records.
• Coordinate and schedule required fire inspections.
• Receive, verify and reconcile equipment and materials for each project.
• Code and process equipment invoices.

Skills

Attention to detail

Excellent communication

English proficiency

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Build your future in security technology. Join a team that designs, installs, and maintains advanced security and life safety systems that protect homes, businesses, and communities every day. Call today or visit below to discover security careers in NYC, South Florida, and Long Island.

At Intelli-Tec Security Services, we're proud to serve high-end clients across the tri-state region and Florida's Gold Coast. We offer dynamic career opportunities that foster technical expertise, market knowledge, and exceptional customer service. We believe in empowering our team members to grow both personally and professionally, with competitive compensation and comprehensive benefits to support their success.

If you're ready to contribute to world-class security with a personal touch, we want to hear from you.

Location

This position is 100% in-office and reports to our facility on site in Jupiter, FL.

Job Summary

As an Administrative Office Assistant you will provide essential operational support by working closely with our current Administrative Assistant, as well as the Executive Assistant to our president. This role serves as a central point of communication for customers, technicians and internal teams, managing service scheduling, work order distribution, invoicing and recordkeeping. The ideal candidate is highly organized, detail-oriented and capable of managing multiple priorities in a fast-paced service environment while delivering outstanding customer service.

Hours

Monday - Friday, 08:00am - 05:00pm

Responsibilities

• Receive incoming customer inquiries via phone and email and prioritize them appropriately to ensure critical issues are addressed promptly
• Schedule service calls based on customer needs and technician availability
• Prepare and distribute daily service tickets to technicians
• Collect, review and submit weekly employee timesheets
• Maintain accurate payroll-related records
• Coordinate and schedule required fire inspections
• Receive, verify and reconcile equipment and materials for each project
• Code and process equipment invoices

Qualifications

• High School Diploma
• Attention to detail with an ability to stay focused on assigned tasks
• Proficient in Microsoft Office Suite
• Full professional working proficiency in the English language
• Excellent communication skills, both written and verbal
• Valid Driver License and clean driving record

What awaits you at Intelli-Tec Security:

• Benefits that include Medical, Dental, Vision, 401k, and PTO

Employer’s Disclaimer:

• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
• This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
• This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

Your Security is Our Promise

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