Administrative & Operations Assistant, A&D Division

Leech Lake Band Of Ojibwe; Cass Lake (MN); On-site; USD 40,000 - 55,000; Full time

Job summary

Leech Lake Band of Ojibwe is looking for an office administrator to support the Addictions & Dependency Division Operations Manager and staff. You will manage phones, scheduling, documents, and maintain the office environment with a focus on confidentiality and professionalism.

Ideal candidates have a high school diploma or GED, with preferred Associate’s degree and EHR experience. Strong communication, organization, and multi-tasking abilities are essential.

Qualifications

• High School Diploma or GED required.
• Associate’s Degree in Human Services, Office Management or related field preferred.
• Experience with Electronic Health Record (EHR) systems is preferred.
• Excellent verbal and written communication and customer service skills.
• Ability to prioritize multiple tasks with strong analytical and problem-solving skills.
• Detail-oriented, resourceful and able to follow through on assignments.

Responsibilities

• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Maintain the office building, keeping it clean and organized.
• Coordinate meetings, take minutes, and prepare agendas.
• Attend meetings as directed in the absence of the Operations Manager and Department Manager.
• Communicate with vendors to gather quotes for food orders, door prizes, and giveaways.
• Provide administrative, phone, filing and other support services as assigned.
• Prepare/collect monthly, quarterly, and annual reports for A&D Division programs.
• Prepare HR paperwork and gather required signatures for submissions.
• Prepare interview invitations and paperwork packets for panel review.
• Prepare hire recommendation packets and secure signatures.
• Adhere to Data Privacy and A&D rules and regulations.
• Attend mandatory meetings and trainings; maintain confidentiality and ethics.
• Pre-employment drug testing is required; travel may be involved.

Skills

Communication

Time management

Detail oriented

Multitasking

Diversity awareness

Sobriety

Education

High School Diploma or GED

Associate’s Degree (preferred)

Job description

Leech Lake Band of Ojibwe is looking for an office administrator to support the Addictions & Dependency Division Operations Manager and staff. You will manage phones, scheduling, documents, and maintain the office environment with a focus on confidentiality and professionalism.

Ideal candidates have a high school diploma or GED, with preferred Associate’s degree and EHR experience. Strong communication, organization, and multi-tasking abilities are essential.