Administrative Assistant

Leech Lake Band Of Ojibwe; Cass Lake (MN); Sur place; USD 40 000 - 55 000; Plein temps

Résumé du poste

Leech Lake Band of Ojibwe is looking for an office administrator to support the Addictions & Dependency Division Operations Manager and staff. You will manage phones, scheduling, documents, and maintain the office environment with a focus on confidentiality and professionalism.

Ideal candidates have a high school diploma or GED, with preferred Associate’s degree and EHR experience. Strong communication, organization, and multi-tasking abilities are essential.

Qualifications

• High School Diploma or GED required.
• Associate’s Degree in Human Services, Office Management or related field preferred.
• Experience with Electronic Health Record (EHR) systems is preferred.
• Excellent verbal and written communication and customer service skills.
• Ability to prioritize multiple tasks with strong analytical and problem-solving skills.
• Detail-oriented, resourceful and able to follow through on assignments.

Responsabilités

• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Maintain the office building, keeping it clean and organized.
• Coordinate meetings, take minutes, and prepare agendas.
• Attend meetings as directed in the absence of the Operations Manager and Department Manager.
• Communicate with vendors to gather quotes for food orders, door prizes, and giveaways.
• Provide administrative, phone, filing and other support services as assigned.
• Prepare/collect monthly, quarterly, and annual reports for A&D Division programs.
• Prepare HR paperwork and gather required signatures for submissions.
• Prepare interview invitations and paperwork packets for panel review.
• Prepare hire recommendation packets and secure signatures.
• Adhere to Data Privacy and A&D rules and regulations.
• Attend mandatory meetings and trainings; maintain confidentiality and ethics.
• Pre-employment drug testing is required; travel may be involved.

Connaissances

Communication

Time management

Detail oriented

Multitasking

Diversity awareness

Sobriety

Formation

High School Diploma or GED

Associate’s Degree (preferred)

Description du poste

Division: Addictions & Dependency Division

Reports to: A&D Division Director

LLBO Status: Non-Exempt

Safety Sensitive: Yes

License/Certification Requirements: Valid MN Driver’s License, current insurance or be insurable.

Summary: Responsible for providing office management and administrative assistant duties to the A&D Operations Manager and other A&D Administrative Staff

Education Requirements and Experience:

High School Diploma or General Education Diploma (G.E.D.) required.

Associate’s Degree in Human Services Business, Office Management, or closely related field is preferred.

Experience with Electronic Health Record (EHR) systems is preferred

Additional Qualifications and Skills:

Good verbal and written communication and customer service skills.

Ability to prioritize many tasks with strong analytical and problem-solving skills is required.

Ability to follow through on work assignments, be resourceful, and be detail-oriented is required.

Ability to work in both group and individual environments is required.

Ability to interface effectively with others from diverse backgrounds is required.

A courteous and efficient manner is required, providing a pleasant reception of visitors.

Must have one (1) year of sobriety, free of alcohol and all mood-altering drugs.

High degree of professional ethics.

Native American preference.

Supervisory Duties:

None.

Duties/Responsibilities:

Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.

Manage the office building, keeping the office clean and organized.

Coordinate meetings and events, take minute meetings, and prepare agendas.

Attend meetings as directed in the absence of the Operations Manager and Department Manager.

Communicate with vendors to gather quotes for food orders, door prizes, and giveaways .

Provide administrative, phone, mailing, filing, and other services as assigned.

Collect, help, and prepare monthly, quarterly, and/or annual reports for all the A&D Division Programs.

Prepare, collect, and submit HR Items such as Memorandums, PAFS, Evaluations, Incident Reports, Transfer Forms, Employee Warning Reports, and Employment Requisitions, and gather all required signatures for proper submission.

Prepare interviews for posted open positions by preparing invitation-to-interview letters to HR selected qualified candidates and preparing the interview paperwork packets for the interview panel.

Prepare and submit hire recommendation packets for the interview panel's recommendation of hires, and gather all required signatures.

Adhere to Data Privacy.

Adhere to all A&D rules & regulations.

Attend all mandatory meetings and trainings as required.

Maintain confidentiality and professional ethics at all times.

Pre-employment drug testing is mandatory for all Leech Lake Band of Ojibwe positions.

Travel in and out of the state on a possibly regular basis.

Understanding and sensitivity to Native American culture

Adhere to policies governing staff conduct.

All other related duties as assigned.

Physical Requirements:

Sedentary work.

Subject to internal working conditions.

Non-smoking environment.

All Addresses

Cass Lake , Minnesota 56633 , United States

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