Administrative Operations Assistant

Ccsu; New Britain (CT); On-site; USD 56,000 - 84,000; Full time

Benefits offered by this job

Paid leave

Medical plan

Dental plan

Retirement plan

Tuition waiver

Disability insurance

Job summary

Central Connecticut State University invites applications for a full-time Administrative Operations Assistant to support the Office of the Provost and Vice President for Academic Affairs. This unclassified confidential position provides a broad range of administrative services.

Responsibilities include preparing correspondence and reports, compiling data, managing calendars, travel arrangements, and coordinating events.

Qualifications

• Two years of direct administrative support experience.
• Experience with calendar management and travel arrangements.
• Experience creating forms, spreadsheets, and reports.
• Ability to handle confidential information.
• Strong organizational skills and attention to detail.
• Experience prioritizing and tracking recurring tasks.
• Ability to work with minimal supervision and high accountability.
• Experience coordinating meetings with diverse stakeholders.

Responsibilities

• Prepare correspondence and reports for the Provost and VP Academic Affairs.
• Compile data and generate necessary forms and logs.
• Manage calendars and appointments, and arrange travel.
• Coordinate special events and assist in project management duties.
• Update and maintain confidential records; reconcile purchase card statements.
• Respond to callers and visitors and assist with information requests.

Skills

Organizational skills

Written communication

Oral communication

Discretion and confidentiality

Calendar management

Project coordination

Tools

Microsoft Office Suite

Job description

Office of the Provost and Vice President for Academic Affairs

Central Connecticut State University invites applications for a full-time Administrative Operations Assistant to provide administrative support in the Provost and Vice President for Academic Affairs office. The Administrative Operations Assistant is an unclassified confidential position.

Central Connecticut State University is the first publicly funded university in the state. As we recently celebrated 175 years of academic excellence and innovation, please visit CCSU to learn more.

About CCSU’s Office of the Provost and Vice President for Academic Affairs

The Office of the Provost serves as the center of academic leadership for the University. As the chief academic officer, the Provost works closely with deans, faculty, staff, and students to advance the University's academic mission. The office supports a high volume of meetings, initiatives, and activities involving both internal and external constituents.

Position Profile

The responsibilities include a range of administrative support services assisting in the operations of the provost office. These include preparing correspondence and reports, compiling data, managing calendars and appointments, researching information, making travel arrangements, responding to callers and visitors, assisting in coordinating special events and performing project management duties as assigned. Incumbent in this position would also be required to update and maintain confidential records, create necessary forms and logs, generate work orders, order supplies, and reconcile purchase card statements.

Knowledge, Skills and Abilities

• Knowledge of proper grammar, punctuation, and spelling.
• Demonstrated organizational skills.
• Excellent oral and written communication skills.
• Ability to operate office equipment which includes computers, tablets, and other equipment.
• Ability to operate Microsoft Office suite software.
• Ability to handle sensitive information with confidentiality.
• Ability to meet deadlines and handle multiple projects simultaneously.
• Demonstrated ability to meet personally with a variety of people as a representative of the University System.

Experience and Training

• Two (2) years of direct administrative support experience in a professional organization or setting
• Working knowledge of Microsoft Office Suite to include email, calendaring, and virtual meeting scheduling
• Experience creating forms, spreadsheets, and reports
• High level of discretion and confidentiality when dealing with sensitive and confidential information.
• Ability to work with minimal supervision and high accountability
• Experience prioritizing and tracking recurring, cyclical, or annual tasks
• Excellent interpersonal skills
• Strong organizational skills and attention to detail
• Commitment to serving culturally, ethnically, and linguistically diverse communities

Ideal Candidate

Preference will be given to applicants with the following:

• Experience working in an academic environment
• Experience using educational software systems

Compensation and Employee Benefits

The Administrative Operations Assistant is compensated at the Professional 1 salary level in accordance with CSCU Human Resources Policies for Management and Confidential Professional Personnel.

The salary range for Professional 1 is $55,941 to $83,911. Salary will commensurate on education, experience, and funding.

The State of Connecticut and Central Connecticut State University are proud to offer its employees competitive wages and a wide range of fringe benefits including voluntary and supplemental benefits.

Fringe benefits include:

• paid personal, vacation and sick leave accruals
• medical, dental, and prescription plans
• group life insurance
• retirement
• retiree health care
• tuition waiver for employee and eligible dependents at any of the Connecticut State Universities (Central, Eastern, Southern or Western) as well as an array of voluntary and supplemental benefits such as Deferred Retirement Contribution plans, Dependent Care Assistance and Medical Flexible spending accounts
• long and short term disability insurance plans

As an affirmative action employer, Central Connecticut State University actively seeks and encourages applications from women, minorities, persons with disabilities, and individuals with protected veteran status. The University provides reasonable accommodations to qualified individuals with disabilities upon request.