Administrative/Operations Assistant

Boston Human Capital Partners Inc; Boston (MA); On-site; USD 50,000 - 70,000; Full time

Job summary

A boutique venture capital firm is seeking an exceptional EA/PA/Office Manager to provide sole administrative support. The role involves phone coverage, calendar management, travel and expense handling, and ensuring a smoothly run office in Back Bay, Boston. The ideal candidate will have a college degree and over 2 years of administrative support experience, great communication skills, and be a proactive team player. This is a full-time in-office position, with no hybrid options available.

Qualifications

• Must have 2+ years of administrative support experience, preferably in VC, PE, or law firm.
• Ability to manage phone coverage, calendar, travel, and expenses.
• Willingness to take on additional tasks as needed.

Responsibilities

• Handle all administrative needs for the team.
• Ensure the office runs smoothly and maintain supplies.
• Prepare and coordinate board meetings.

Skills

Administrative support experience

Great communication skills

Technical agility

Ability to work autonomously

Solution-oriented

Education

College degree

Job description

Our client fund visionary entrepreneurs harnessing the power of AI and frontier technologies to transform markets and industries.

As a boutique venture capital firm, they empower exceptional founders to build the right foundation for success. That’s why they are looking for an exceptional EA/PA/Office Manager to be the sole administrative support for their office. Their team is highly collaborative so it is an in-office role in a beautiful office in Back Bay.

The role is really the backbone to their office operations and could run the gamut from handling phone coverage, calendar management, travel and expenses, and any admin needs for the team. Personal assistant responsibilities include prep and coordination board meetings and professor responsibilities and other ad hoc projects as needed. Office management responsibilities include ensuring the office is running smoothly, maintaining office and kitchen supplies.

Qualifications

The ideal candidate must have a college degree plus 2+ years of administrative support experience and a desire and care to see things through. Must have great communication skills, both written and verbal, technical agility with an ability to learn new systems. Must be a team player who can also be successful working autonomously in a fast-paced environment. It’s an all-hands-on-deck environment, so willingness to take on additional tasks as needed.

Who are you

• 2+ years, preferable VC, PE, IB, law firm
• Deep appreciation for delicate nuances around scheduling meetings with executives
• Eager to be part of the core group and make a difference
• Poised professional that also has a sense of humor
• An instinctive for action; you can think on your feet and come up with creative solutions
• Intellectual curiosity
• Solution-oriented and all about accountability

This is a full-time role in office. No hybrid requests.