Administrative Officer 2 - Westwood Main OR

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 50,000 - 80,000; Full time

Job summary

University of California is seeking an Administrative Officer 2 to provide comprehensive administrative support to the OR Services leadership and the Administrative Nurse Team. The role emphasizes maintaining an organized, efficient office, handling scheduling, and front desk communications to ensure smooth operations.

You will uphold performance standards and collaborate with multidisciplinary teams across the hospital.

Qualifications

• Typing business correspondence at 60-70 words per minute with accuracy.
• Strong computer and technology skills, familiarity with EPIC Care Connect and other healthcare software.
• Ability to communicate clearly and professionally with staff, providers, patients, and families.
• Knowledge of medical terminology and protecting patient privacy.

Responsibilities

• Manage scheduling forDirector of OR Services, Director of Nursing & Operations, OR Services, and Administrative Nurse Team.
• Handle Front Desk communications and secretarial support for administrative staff.
• Maintain an organized, efficient office environment to maximize service delivery.
• Adhere to UCLA Medical Center policies and scheduling protocols; adapt to changes and interruptions.

Skills

Typing 60-70 wpm

Strong computer & tech skills

Effective English communication

Organizational & prioritization

Patient privacy protection

Tools

EPIC Care Connect

Other healthcare software

Job description

The Administrative Officer 2 is responsible for providing administrative support to the Director of OR Services, Director of Nursing & Operations, OR Services, and the Administrative Nurse Team. The Administrative Officer 2 is responsible for providing and maintaining an organized, smooth functioning and efficient office environment to ensure maximum services rendered the Director, Assistant Director, Clinical Instructor, Nursing, Physicians, and Hospital Administration. The Administrative Officer 2 is responsible for all aspects of scheduling, Front Desk communications, and secretarial assistance to administrative staff. you are responsible for providing and maintaining an organized, smooth functioning and efficient office environment to ensure maximum services. You will participate in setting, implementing, communicating, and maintaining standards of performance in each area.

Qualifications Required:

• Demonstrates strong computer and technology skills, with proficiency in operating systems and familiarity with EPIC Care Connect and other computer-based applications used in the healthcare environment.
• Skilled in typing business correspondence at 60-70 words per minute with accuracy.
• Skilled in editing correspondence for proper grammar, spelling, and punctuation, with knowledge of standard business letter formats and the ability to prepare tables, charts, diagrams, and educational presentation materials.
• Proficient in establishing and maintaining confidential subject files and protecting patient privacy.
• Possesses working knowledge of medical terminology and the ability to communicate effectively in English.
• Able to communicate clearly, professionally, and courteously with staff, healthcare providers, patients, and families.
• Maintains cooperative working relationships with employees and multidisciplinary healthcare teams.
• Skilled in prioritizing responsibilities, organizing information efficiently, and minimizing duplication of effort.
• Knowledgeable of and compliant with UCLA Medical Center and departmental policies, procedures, and organizational structure.
• Maintains professionalism, tact, flexibility, and adaptability when implementing scheduling protocols and changes.
• Able to work effectively in an environment with frequent interruptions and distractions.
• Maintains patient- and family-centered communication, respecting developmental and chronological age-related needs.
• Recognizes when assistance or guidance is needed, works within the scope of responsibility, and responds appropriately to emergencies.
• Able to accommodate departmental shift change
• Able to lift and carry packages weighing up to 30 pounds, and safely perform required sitting, walking, stooping, reaching, and handling tasks.