Administrative Officer 1

Commonwealth-of-Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 48,000 - 58,000; Full time

Benefits offered by this job

Telework option (part-time)

On-site parking

Job summary

Commonwealth of Pennsylvania seeks an Administrative Officer 1 to support grant reviews, analyze documents, and maintain organized administrative operations within the Pennsylvania Emergency Management Agency (PEMA). The role offers experience in a mission-driven Commonwealth agency serving communities statewide.

You will perform duties including reviewing applications, preparing reports, and ensuring compliance with state and federal requirements.

Qualifications

• Two years of experience in varied office management or staff work; and bachelor's degree; or any equivalent combination of experience and training.

Responsibilities

• Support grant reviews and monitor program activities.
• Analyze reimbursement requests and ensure documentation meets standards.
• Draft and update procedures and guidelines for multiple grant programs.
• Prepare financial and status reports and ensure required submissions.
• Assist with issuing grant agreements and ensuring compliance with regulations.
• Maintain positive working relationships with federal, state, and local officials involved in grant programs.

Skills

Administrative support

Education

Bachelor's degree

Job description

Are you ready to support vital work that helps how Pennsylvania responds to emergencies and protects its residents? The Pennsylvania Emergency Management Agency (PEMA) is excited to welcome a committed Administrative Officer 1 who enjoys detailed tasks and teamwork. In this role, you will support grant reviews, analyze documents, and help maintain clear and organized administrative operations. This position offers valuable experience in a mission-driven agency that serves communities across the Commonwealth, apply today!

This position supports the administration of grant programs, funding processes, and policy development for statewide emergency management activities. It involves reviewing applications, preparing reports, and maintaining compliance with state and federal requirements. As an Administrative Officer 1, you will perform the following duties:

• Grant Coordination:Support the review of applications, monitor program activities, and assist participants with required updates
• Funding Review:Analyze reimbursement requests and confirm that documentation meets federal and state standards
• Policy Development:Draft and update procedures and guidelines used to administer multiple grant programs
• Report Preparation:Prepare financial and status reports and ensure required submissions are completed
• Agreement Processing:Assist with issuing grant agreements, initiating fund commitments, and ensuring compliance with regulations
• Stakeholder Relations:Maintain positive working relationships with federal, state, and local officials involved in grant programs

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• In the event of an emergency or disaster situation or training exercise, this position may be required to travel, work up to 12-hour shifts, and work outside of the normal work hours, including weekends and overnights.
• Free and secure on-site parking.
• Telework:You may have the opportunity to work from home (telework) part-time, upon successful completion of the training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $53,008.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and bachelor's degree; or any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.