Administrative Officer 3

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 60,000 - 90,000; Full time

Job summary

The Commonwealth of Pennsylvania's Department of Labor & Industry seeks an Administrative Officer 3 to lead leasing, property management, and related operations statewide. This role guides critical activities to ensure offices have space and support needed for effective service delivery.

You will supervise staff, coordinate relocations, review leases, ensure compliance with laws, and work with legal and specialist teams to resolve issues.

Qualifications

• One year as Administrative Officer 2 or four years of progressive office management experience including budgeting or procurement.
• Graduation from a four-year college or university or equivalent training.
• PA residency requirement and ability to perform essential job functions.

Responsibilities

• Plan and organize activities supporting leased and state-owned facilities, parking, fleet vehicle management, and equipment control.
• Supervise a small team of administrative staff; provide training and mentorship.
• Coordinate office relocation meetings and guidance on leasing, relocation, and related processes; ensure relocations are timely with minimal disruption.
• Negotiate leases and review field office leases, floor plans, and layouts to ensure space and cost standards are met.
• Ensure all leases comply with federal and state statutes, regulations, standards and policies; verify facilities meet lease specifications.
• Coordinate actions involving repairs and liaising with legal and specialist teams to resolve issues.

Skills

Staff supervision

Budgeting

Procurement

Office management

Team leadership

Education

Bachelor's degree

Job description

THE POSITION

Do you want to help guide leasing, property management, and related operations that ensure Department of Labor & Industry teams have the space they need to deliver effective services statewide? Apply to be an Administrative Officer 3 with the Bureau of Administrative Services. This role provides an exciting opportunity to support important projects and contribute to decisions that help agencies have the leased office space and practical support they need to operate efficiently. Make a positive impact through meaningful lease and property management with us!

THE POSITION

Do you want to help guide leasing, property management, and related operations that ensure Department of Labor & Industry teams have the space they need to deliver effective services statewide? Apply to be an Administrative Officer 3 with the Bureau of Administrative Services. This role provides an exciting opportunity to support important projects and contribute to decisions that help agencies have the leased office space and practical support they need to operate efficiently. Make a positive impact through meaningful lease and property management with us!

DESCRIPTION OF WORK

This role guides key activities involving leasing, property management, and related responsibilities. It supports statewide operations by leading staff, coordinating processes, and ensuring that all activities follow legal requirements and meet agency needs. As an Administrative Officer 3, you will perform the following duties:

• Program Management: Plan and organize activities supporting the Department’s leased and state-owned facilities, parking, fleet vehicle management, and equipment control/surplus section
• Staff Supervision: Assign, direct, and evaluate work for a small team of administrative and clerical staff; provide training and mentorship
• Office Relocations: Coordinate office relocation team meetings; provide guidance to agencies on leasing, relocation, and related processes; ensure relocations are completed in a timely manner with minimal disruption
• Lease Development: Negotiate agreements and review field office leases, floor plans, and layouts to ensure alignment with a standards for space, cost, and construction
• Compliance Oversight: Ensure all leases comply with federal and state statutes, regulations, standards and policies; determine if facilities are completed according to lease specifications
• Property Management: Coordinate actions involving repairs and complaints; work closely with legal and specialist teams to resolve legal and other issues

Interested in learning more? Additional details regarding this position can be found in the position description .

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Four years of experience in progressively responsible and varied office management of staff work in public or private organization, including experience in personnel management budgeting or procurement; and such training as may have been gained through graduation from a four-year college or university; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Veterans

• Pennsylvania law (51 Pa. C.S.
  7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.