Administrative Officer 1

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); On-site; USD 42,000 - 54,000; Full time

Job summary

The Commonwealth of Pennsylvania's Department of General Services seeks an Administrative Officer 1 to support statewide asset management improvements. You will help link technology needs with operational goals and collaborate with a dedicated team that values growth and creative thinking.

Duties include requirements analysis, solution evaluation, system coordination, user support, asset oversight, and process improvement.

Qualifications

• Two years of experience in varied office management or staff work; bachelor's degree; or Any equivalent combination of experience and training.
• At least one year of inventory or asset management experience.
• Ability to perform essential job functions.
• Preferred: one year of experience performing administrative duties in the multimedia/video/photo industry.

Responsibilities

• Analyze and document business and functional needs for technology solutions.
• Assess proposed vendor solutions and provide findings to stakeholders.
• Coordinate configuration, testing, data preparation, and implementation activities.
• Develop documentation, assist with training, and support adoption of new systems.
• Track asset lifecycles, conduct audits, and maintain accurate inventory records.
• Identify operational gaps and recommend improvements for efficiency.

Skills

Office management

Inventory management

Documentation

Education

Bachelor's degree or equivalent

Job description

As an Administrative Officer 1 for the Department of General Services, you will support meaningful improvements to statewide asset management. This role places you at the center of efforts to streamline processes and strengthen accountability. You will work with a dedicated team that encourages growth and creative thinking. This is your opportunity to help drive positive change.

This position supports key efforts to improve asset management systems and processes across the bureau. You will help connect technology needs with operational goals while supporting successful implementation of new tools and procedures. As an Administrative Officer 1, you will perform the following duties:

• Requirements Analysis: Analyze and document business and functional needs for technology solutions
• Solution Evaluation: Assess proposed vendor solutions and provide findings to stakeholders
• System Coordination: Coordinate configuration, testing, data preparation, and implementation activities
• User Support: Develop documentation, assist with training, and support adoption of new systems
• Asset Oversight: Track asset lifecycles, conduct audits, and maintain accurate inventory records
• Process Improvement: Identify operational gaps and recommend improvements for efficiency

Work Schedule and Additional Information

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.

Additional Requirements

• You must possess at least one year of inventory or asset management experience.
• You must be able to perform essential job functions.

Preferred Qualification (not required)

• One year of experience performing administrative duties in the multimedia/video/photo industry.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.