Assistant Space Management Project Manager (Administrative Officer 2)

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Commonwealth of Pennsylvania seeks an Assistant Space Management Project Manager to support space planning, relocations, and project coordination for state agencies. You will help ensure efficient use of facilities and compliance with safety and lease standards.

The role involves field measurements, reporting in the TRIRIGA system, and collaboration with multiple agencies to maximize taxpayer value. Telework may be available part-time with in-office presence at Harrisburg.

Qualifications

• One year as Administrative Officer 1 or equivalent Federal Government title or three years of office management experience with a bachelor's degree.
• Experience with budgeting, procurement, personnel management, or related duties.
• Any equivalent combination of experience and training.

Responsibilities

• Support planning, renovation, and relocation efforts with space managers and agency partners.
• Use the TRIRIGA system to track projects and prepare reports, occupancy plans, and inventories.
• Collect space measurements, review conditions, and recommend best use of areas.
• Help study owned and leased properties to identify shared space or cost-saving opportunities.
• Work with suppliers and project leads to present furniture layout options.
• Consider safety, accessibility, and lease requirements when supporting plans.

Skills

Project coordination

Space planning

Problem solving

Relationship building

Strategic planning

Reading construction drawings

Staff management experience

Ability to read and interpret drawings

Education

Bachelor's degree

Equivalent combination of experience and training

Tools

TRIRIGA

Drafting software

Job description

Join our collaborative and respected team that shapes workplaces used by thousands of Commonwealth employees. You will take on meaningful projects, partner with agencies across state government, and help create spaces that support public service. Work will be varied and fast paced, involving problem solving, relationship building, and strategic planning. This position offers a rewarding mix of impactful work, professional growth, as well as the strong benefits and stability of Commonwealth employment.

As an Assistant Space Management Project Manager, you will be supporting space planning, office relocations, and project coordination to help agencies use their facilities effectively and responsibly. In this role, you will perform the following duties:

• Project Coordination: Support planning, renovation, and relocation efforts by working with space managers and agency partners
• System Tracking: Use the TRIRIGA system to track projects and prepare reports, occupancy plans, and space inventories
• Field Assessment:Collect space measurements, review conditions, and recommend the best use of available areas
• Space Analysis: Help study owned and leased properties to identify opportunities for shared space or cost-saving changes
• Furniture Planning: Work with suppliers and project leads to prepare and present furniture layout options
• Standards Compliance: Consider safety codes, accessibility standards, and lease requirements when supporting project plans
• Meaningful Impact: Help shape modern, efficient workplaces that improve how state agencies serve employees and the public while maximizing the value of taxpayer-funded facilities

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework:You may have the opportunity to work from home (telework) part-time. You will be required to report in-office at minimum 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must possess a valid, Class C PA driver's license.
• You must have experience using drafting software.
• You must have experience with commercial furniture systems.
• You must be able to read and interpret construction drawings.
• You must have experience in project management.
• You must be able to perform essential job functions.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.