Administrative Officer

U.S. Department of Veterans Affairs; Miami (FL); On-site; USD 60,000 - 84,000; Full time

Job summary

The U.S. Department of Veterans Affairs, Miami VA Health System, Office of Patient Care Services, seeks an Administrative Officer to handle a broad range of administrative duties across two services: Acute Care/Spinal Cord and Critical Care.

The job focuses on HR, budgeting, program analysis, and document control while ensuring compliance with federal standards. Excellent organizational, communication, and leadership abilities are essential to coordinate across departments, produce reports, and

Qualifications

• Specialized experience in administration, HR, finance, or program support.
• Experience creating administrative reports and briefing materials.

Responsibilities

• Provide advice to senior management on budgetary and financial issues.
• Assist budgeting and financial management; monitor processes.
• Develop and implement data management, monitoring, and reporting systems.
• Coordinate with HR and vendors; manage personnel-related matters.

Skills

Budget management

Data reporting

Communication skills

Customer service

Staffing planning

Leadership

HR coordination

Education

Master's degree or graduate degree

Job description

Summary

This position is located at the Miami VA Health System Office of Patient Care Services. The Administrative Officer performs all administrative functions to include administration - human resources management - budget and finance - management and program analysis - committee support - office support services - document control - logistics - and a variety of related administrative matters in support of two services under the PCS -Nursing Service umbrella; Acute Care/Spinal Cord and Critical Care Services.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 11/20/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: Specialized experience: Examples of specialized experience would typically include - but are not limited to: compiling information and preparing administrative reports for briefings; coordinating and monitoring the functions of administrative services within an office; managing budget activities; assisting with human resources functions to include recruitment - position classification - performance - training - etc.; providing advice and assistance to managers and staff concerning personnel processes and procedures; and coordinating with management to control purchasing and use of supplies. OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's degree or equivalent graduate degree or two (2) full years of graduate level education leading to such a degree in a related field that demonstrates my ability to perform the duties of this position. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. OR - Combination of Experience & Education: Applicants may also combine education and experience to qualify at this level. You must have an appropriate combination of specialized experience and education beyond graduate-level education (beyond the first year). NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. Driver's License Requirement: A current - valid - state issued Driver's License or Commercial Driver's License (CDL) is required for this position. NOTE: We cannot accept photographs - therefore; please do not submit a copy of your license with your application package. If an interview is requested - you will be required to provide a copy of your current - valid state issued Driver's License or Commercial Driver's License (CDL). For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• Major duties and responsibilities include: Provide advice to senior management and program personnel on budgetary and financial issues
• Assists and monitors budgeting and financial management
• Develop and implement an effective data management monitoring and reporting system
• Evaluate processes and makes recommendations for effective organizational and process changes
• Consistently communicates and treats customers in a courteous - tactful - and respectful manner
• Ensures that policy - procedure and standards are applied consistently across the service according to Federal Health System and applicable accrediting agency guidelines
• Monitors - tracks - and prepare reports
• Coordinate with purchasing to obtain catalogue/brochures - prepares justification for equipment purchase or transfer and resolves difficulties in equipment matters
• Act as the liaison with Human Resources concerning personnel-related matters
• Assist managers in projecting staffing needs - developing job analysis - preparing performance plans and appraisals - processing training requests - and drafting disciplinary and adverse actions
• Lead in administering programs concerning such matters as equal opportunity - merit promotion - labor management relations - and position management
• Highly Preferred Experiences: VA HR - personnel actions - recruitment - and onboarding
• Knowledge of standard operating procedures (SOPs) and experience developing - reviewing - updating - and maintaining clear - accurate - and compliant SOPs Ability to prepare reports - analyze data - track performance measures - and develop briefing materials for leadership
• Experience coordinating across leadership - human resources - finance - logistics - education - infection prevention - and other departments
• Strong written and verbal communication - customer service - organization - problem-solving - and prioritization skills Work Schedule: Monday -Friday - 7:30 am - 4:00pm Telework: Not Authorized Virtual: This is not a virtual position
• Position Description/PD#: Administrative Officer/PD084890 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized