Administrative Officer.

U.S. Fish and Wildlife Service (USFWS); Fremont (CA); On-site; USD 68,000 - 78,000; Full time

Job summary

U.S. Fish and Wildlife Service (USFWS) is seeking a qualified candidate for an administrative support and management role. You will advise on expenditures, determine needs for equipment and services, and interpret procurement regulations to support the office’s operations.

The position requires extensive experience in budget administration, financial management, and clear communication with staff and management. A probationary period applies and federal employment benefits accompany the role.

Qualifications

• Specialized Experience Requirement: one full year at GS-09 level in admin and management functions.
• Education: Ph.D. or 3 years of progressively higher education with transcripts.
• Combination: education plus experience totaling 100% credit.

Responsibilities

• Advise on administrative, financial, and human resources matters.
• Identify, analyze, and resolve administrative problems and concerns.
• Perform budget administration tasks, monitor funds, and apply budget procedures.
• Interpret and apply regulations on procurement, contracts, and related matters.

Skills

Administrative support

Budget administration

Financial management

Communication with staff and managers

Education

Ph.D. or equivalent doctoral degree

Three years of graduate education

LL.M. (related field)

Job description

Duties

Some of the major duties you will perform include but are not limited to the following:

• Provides advice and counsel on a range of administrative and operational management support issue.
• Recommends adjustments to planned expenditures to satisfy highest priority needs or meet unplanned emergency expenditures.
• Advises and assists in determining needs and acquiring equipment, supplies, materials, and repair services on the basis of necessity and availability of funds.
• Responsible for interpreting and applying regulations dealing with procurement, contracts, and related matters, to provide for support needs of the office.
• Analyzes historical budget and financial data, as well as new and/or changing program plans, to develop and prepare budget estimates and justifications for current-year, budget-year, and out-year budget planning. Identifies actual and/or potential funding problems, fiscal trends, significant program deficiencies and imbalances, analyzes conditions, and recommends adjustments and solutions.

Requirements

Conditions of employment

• Must be a U.S. Citizen or National.
• Appointment subject to background investigation and favorable adjudication.
• Males born after 12-31-59 must be registered for Selective Service.
• Direct Deposit participation required.
• Successfully pass the E-Verify employment verification check. To learn more, visit
• Must have and maintain a valid driver's license throughout employment.
• You are required to wear a uniform and comply with the uniform standards. A uniform allowance will be provided.
• You are required to complete training, obtain and maintain a government credit card with travel and purchase authority.

Probationary period. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary during which your fitness and whether your continued employment advances the public interest will be evaluated.

This Probationary Period Is An Extension Of The Appointment Process And Therefore Requires The Agency To Determine If Continued Employment Would Advance The Public Interest, Meet The Organization Goals And Mission Of The Agency, And/or Otherwise Promote The Efficiency Of The Service. In Determining If Your Employment Advances The Public Interest, The Agency Will Consider

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated.

Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

All qualifications must be met by the closing date of this announcement-10/05/2026-unless otherwise stated in this vacancy announcement.

To receive credit for experience, your resume MUST state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience. Failure to adequately provide information needed to determine number of hours worked in each position may result in that time not being credited when evaluating qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the full and/or part-time hours requirement as the service dates will be reflected.

Minimum Qualification Requirements

• Specialized Experience Requirement: you must possess at least one full year of specialized experience equivalent to the GS-09 level in the Federal service (obtained in either the public or private sectors). Specialized experience is defined as experience performing administrative support and management functions that include: identifying, analyzing, and resolving administrative problems or concerns in support of organizational and management needs; providing guidance and communicating with employees, supervisors, and managers regarding administrative, financial, and human resources matters; performing financial management and budget administration functions, such as maintaining accounts, monitoring funds, applying Federal budget procedures, and using financial management or accounting systems; and performing property management functions by interpreting and applying applicable regulations, policies, and procedures, including addressing non-routine or unusual property management situations. -OR-
• Education: Successful completion of at least a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or an LL.M., if related. Directly related graduate study may include, but is not limited to business administration, accounting, governmental budgeting, and/or public administration. (Three years of graduate education is 54 semester hours or 81 quarter hours). You must include transcripts. -OR-
• Combination of education and experience: A combination of qualifying specialized experience and directly related graduate level education (both as described above) that, when computed as percentages of their respective requirements, equals at least 100% when combined. Only education beyond the second graduate year (36 semesters) is creditable to meet this standard. You must include hours per week worked and transcripts.

Volunteer Experience:

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

You must submit a copy of your transcript(s) to support claimed education if substituting education for experience. Transcripts must include your name, school name, grades, credit hours earned, major(s), grade point average or class ranking, and date the degree was conferred, if applicable. A typed list of courses, grades, semester/quarter hours, GPA, etc. will not be accepted. Non-submission may result in being rated not qualified for the position. Unofficial transcripts are acceptable, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.

Foreign Education:

To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs. Recognition of Foreign Qualifications | U.S. Department of Education.

Additional information

Additional vacancies may be filled using this job announcement.

Reasonable Accommodation (RA) Requests:

If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the

Physical Demands:

The work is sedentary and there is some walking, standing, bending, and lifting or carrying of objects.

Work Environment:

The work is performed in an office setting which is adequately lighted, cooled, heated, and ventilated. When incumbent is in outdoor areas or outbuildings, he/she may be required to wear protective clothing and be expected to observe safety precautions. The incumbent is expected to work in a safe and orderly manner at all times so as not to endanger self, coworkers, or property with which entrusted.

All Department of Interior (DOI) employees, their spouses, and minor children may not acquire or retain any claim, permit, lease, small tract entry, or other rights granted by the Department in Federal lands, with limited exceptions. Additional ethics prohibitions can be found here,

The duties of this position are suitable for telework only during an emergency or natural disaster.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.