Administrative Support Assistant (Seasonal).

Bureau of Land Management; Lakeview (OR); On-site; USD 32,000 - 48,000; Full time

Job summary

Bureau of Land Management in Lakeview, Oregon, seeks an administrative support role to handle mail, inquiries, and records. You will manage doorstep front-desk coverage and edit correspondence while maintaining filing systems and asset inventories.

The position involves supporting budgets and finance, tracking deposits, and preparing reports for natural resource programs, with occasional travel and safety compliance expectations.

Qualifications

• One year of general experience for GS-04 qualification.
• Combination of general experience and post-high school education can meet the requirement.
• Specialized experience for higher grades includes handling mail, data entry, filing, and public contact.

Responsibilities

• Process, sort, and distribute daily mail and packages.
• Provide front-desk or visitor center coverage and respond to inquiries by phone, email, and in person.
• Prepare, edit, and finalize correspondence.
• Maintain central filing system and resolve filing errors.
• Track, distribute, and inventory local assets.
• Serve as collections officer handling receipts and deposits; assist with budgets and finance.
• Support natural resource programs by managing project files and compiling reports.

Skills

General experience

Public contact

Education

High school level education (2 years)

Four-year college education

Job description

Duties

• Process, sort, and distribute daily physical and electronic incoming and outgoing mail and packages
• Provide front-desk or visitor center coverage, responding to routine public inquiries via telephone, email, and in-person contact
• Prepare, edit, and finalize correspondence
• Maintain the central filing system for official records, agency manuals, and directives; research and locate reference information; and resolve issues related to missing materials or filing errors
• Track, distribute, and inventory local assets
• Serve as collections officer which includes managing receipts, deposits, reconciliations and transfers
• Assist with budget and finance; manage receipts, deposits, reconciliations and transfers; manage vehicle dispatch, maintenance and reports; and track, distribute, and inventory local assets
• Support natural resource programs by executing database transactions, managing project files, and compiling program data into clear reports, charts, and presentations

Conditions of employment

• U.S. Citizenship is required.
• You cannot hold an active real estate license: nor can you have an interest or hold stocks in firms with interest in Federal Lands.
• Direct Deposit Required.
• Appointment will be subject to a favorably adjudicated background/suitability investigation/determination.
• Your resume must contain enough information to show that you meet the qualification requirements as defined in the announcement. In addition, your responses to the questions must adequately reflect in your resume.

Qualifications

In order to be rated as qualified for this position, we must be able to determine that you meet the qualification requirements - please be sure to include this information in your resume. No assumptions will be made about your experience.

To Qualify For The GS-04

General Experience

Applicants must have one year of general experience.

OR

Education

Applicants must have successfully completed two (2) years of study above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. (Note: You must submit transcripts)

OR

Combination of Specialized Experience

Applicants must have a combination of general experience as described in A and post-high school education as described in B that, when combined, equal 100% of the total requirement. (Note: You must submit transcripts).

To Qualify For The GS-05

Specialized Experience

Applicants must have one full year of specialized experience comparable in scope and responsibility to the GS-04 grade level in the Federal service (obtained either in the private or public sectors). Examples of specialized experience include: answering routine inquiries, greeting visitors, and routing physical or digital mail; entering customer or transaction data into tracking logs or databases; filing records and reviewing basic business correspondence for formatting accuracy; processing point-of-sale customer transactions, collecting fees, and balancing a daily cash drawer.

OR

Education

Successful completion of at least a full four-year course of study above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. (Note: You must submit transcripts).

OR

Combination of Specialized Experience

Applicants must have a combination of general experience as described in A and post-high school education as described in B that, when combined, equal 100% of the total requirement. (Note: You must submit transcripts).

To Qualify For The GS-06

Specialized Experience

Applicants must have at least one year of specialized work experience equivalent to the GS-05 grade level in the Federal service (obtained either in the private or public sectors).

Duties

Examples of qualifying specialized experience must include performing administrative, clerical, and customer support duties (such as handling correspondence, mail, filing, and public contact) plus one of the following specialized functions (or a combination thereof):

• Property: Tracking, inventorying, and maintaining database accountability for organizational equipment or assets.
• Collections & Finance: Serving as a collections officer or financial clerk responsible for receiving monies, logging deposits, reconciling multi-account records, or tracking office budgets and expenditures.
• Natural Resources: Inputting data, managing files, and compiling reports or presentations for natural resource, environmental, land-use, or permitting programs.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

You must meet all qualification requirements by the closing date of the announcement.

Physical Demands

The work is mostly sedentary. There is occasional carrying of light objects such as files, books, and paperwork. There are no special physical requirements required.

Work Environment

The work is performed in an office setting. The work environment involves everyday risks which require normal safety precautions typical of such places as offices, meeting and training rooms, or commercial vehicles. The work area is adequately lighted, heated, and air conditioned. Occasional travel is required. The incumbent will adhere to all safety rules and regulations as prescribed in manuals/supplements or by the designated Safety Officer.

Education

Applicants may qualify for these positions based on experience, education, or an equivalent combination as described in the Qualifications section of this announcement.

As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

If using education to qualify, you must submit copies of all transcripts or a list of college courses that include hours and grades from an accredited U.S. college/university. See Required Documents section for more information.

Additional information

DOI uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit

Career Transition Assistance Plan (CTAP)/lnteragency Career Transition Assistance Program (ICTAP): These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority, you must: 1) meet CTAP or ICTAP eligibility criteria; 2) be rated well qualified for the position with a score of 85 or above; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information:

Males born after 12/31/59 must be registered for

Travel and relocation expenses will not be paid by the Department of the Interior. Any travel, transportation and relocation expenses associated with reporting for duty in this position will be the responsibility of the selected employee.

This position is not eligible for Telework.

All positions may not be filled or they may be filled at different times depending on budget, hiring needs, and requirements.

These positions are temporary and are expected to last for up to 6 months. These positions have no promotion potential, if you want to be considered for a higher grade you must apply for the higher grade.

If selected from this announcement you may be rehired for identical positions without further competition based on work needs, funding, or any other condition of employment.

If selected from this or a similar competitive, seasonal announcement, your appointment may be creditable for consideration under PL-114-47,

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.