EXECUTIVE ASSISTANT

U.S. Department of the Interior; Washington (District of Columbia); On-site; USD 72,000 - 100,000; Full time

Job summary

The U.S. Department of the Interior, Office of the Secretary, Assistant Secretary of Fish, Wildlife & Parks in Washington, DC, is seeking an Executive Assistant to provide high‑level administrative and technical support to senior AS‑FWP officials, handling sensitive, confidential, and complex assignments with tact and professionalism.

You will research, prepare briefing materials, manage correspondence, coordinate meetings and travel, screen inquiries, and ensure policy alignment across DOI,

Responsibilities

• Provide high-level administrative and technical support to senior AS-FWP officials, managing sensitive, confidential, and complex assignments requiring tact, diplomacy, and comprehensive knowledge of Office initiatives and policies.
• Conduct research, compile and summarize data, and prepare materials for meetings, briefings, hearings, and interdepartmental activities involving senior-level stakeholders across DOI, Congress, and the White House.
• Review, track, and manage all significant correspondence and documents in the supervisor's suite; ensure alignment with DOI policy and prepare draft correspondence for the supervisor's signature.
• Coordinate and prioritize program issues, prepare briefing books, screen inquiries, organize meetings, and maintain awareness of Office activities to ensure the supervisor is prepared and informed.
• Independently handle program inquiries that do not require the supervisor's direct attention by applying comprehensive knowledge of AS‑FWP functions and Department programs.
• Serve as an authority on travel regulations affecting political and senior executives; plan itineraries, coordinate logistics, ensure compliance with regulations, manage vouchers, and brief the supervisor after travel.
• Manage agendas, invitations, and scheduling for recurring and ad‑hoc meetings; exercise diplomacy when coordinating with high‑ranking officials and adjusting schedules.
• Oversee maintenance of the supervisor's suite and follow through on contractor requests to ensure timely completion of services.

Job description

Summary

You will serve as an EXECUTIVE ASSISTANT with Office of the Secretary of Interior. This position is located within the Department of the Interior, Office of the Secretary, Assistant Secretary of Fish, Wildlife & Parks, in WASHINGTON, DISTRICT OF COLUMBIA.

Major Duties

• Provide high-level administrative and technical support to senior AS-FWP officials, managing sensitive, confidential, and complex assignments requiring tact, diplomacy, and comprehensive knowledge of Office initiatives and policies.
• Conduct research, compile and summarize data, and prepare materials for meetings, briefings, hearings, and interdepartmental activities involving senior‑level stakeholders across DOI, Congress, and the White House.
• Review, track, and manage all significant correspondence and documents in the supervisor's suite; ensure alignment with DOI policy and prepare draft correspondence for the supervisor's signature.
• Coordinate and prioritize program issues, prepare briefing books, screen inquiries, organize meetings, and maintain awareness of Office activities to ensure the supervisor is prepared and informed.
• Independently handle program inquiries that do not require the supervisor's direct attention by applying comprehensive knowledge of AS‑FWP functions and Department programs.
• Serve as an authority on travel regulations affecting political and senior executives; plan itineraries, coordinate logistics, ensure compliance with regulations, manage vouchers, and brief the supervisor after travel.
• Manage agendas, invitations, and scheduling for recurring and ad‑hoc meetings; exercise diplomacy when coordinating with high‑ranking officials and adjusting schedules.
• Oversee maintenance of the supervisor's suite and follow through on contractor requests to ensure timely completion of services.

Education

This position does not allow substituting education for experience.

Requirements

Must be a U.S. Citizen or National. Appointment subject to background investigation and favorable adjudication. Males born after 12-31-59 must be registered for Selective Service. Direct Deposit participation required. Successfully pass the E-Verify employment verification check. To learn more, visit https://www.e-verify.gov/. Must possess and maintain a valid driver's license throughout employment. As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period to evaluate your fitness and whether your continuation of employment advances the public interest. This probationary period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. In determining if your employment advances the public interest, the agency will consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Evaluations

Your qualifications will be evaluated based on your application materials (e.g. resume, supporting documents), the responses you provide on the application questionnaire, and the result of the additional assessment(s) required for this position. To be considered for this position, you must complete all required steps in the process. Your resume must not exceed 2 pages. Only the document submitted as the "Resume" under the Documents section will be used to determine your qualifications/eligibility and for rating purposes. In the event you submit more than one resume, only the latest submission will be reviewed. You will be assessed in the following competencies (knowledge, skills, abilities, and other characteristics):

• Attention to Detail
• Customer Service
• Decision Making
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Reading Comprehension
• Reasoning
• Self-Management
• Stress Tolerance
• Teamwork

In addition to the application and application questionnaire, this position requires successful completion of the USA Hire Assessment, if required. The USA Hire Assessments includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment. All qualified non-competitive applicants and the best-qualified Merit Promotion applicants will be referred to the hiring manager for consideration. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration or your score may be lowered. Cheating on an assessment may also result in your removal from consideration. Applicants who include vulgar, offensive, or inappropriate language or information in your application package will be ineligible for further consideration for this position. Current or former displaced Federal employees who are surplus, displaced, or involuntarily separated have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP). To be considered under CTAP/ICTAP, you must be well-qualified, score at least 85 (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), and be able to perform the duties of the position upon entry.

Required Documents

• Resume which includes a list of all significant jobs held and duties performed, with dates in month-year format (include month/day/year format if needed for 52 weeks of experience), and indicate hours worked per week (or full‑time). Your resume must clearly show how long you have held each grade/rank. Resumes must not exceed 2 single-sided pages and resumes longer than 2 pages will not be accepted. The minimum font size is 10-point for all body text. All resumes must maintain a minimum 0.5‑inch margins on all sides to ensure readability and prevent excessive content compression.
• Including supplemental pages or attachments disguised as resume extensions are prohibited and will not be reviewed.
• Your 2-page resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements.
• Resume Builder: https://help.usajobs.gov/faq/application/documents/resume/what-to-include
• Complete All Required Assessment(s).
• Performance Appraisals and Awards: You must submit your most recent performance appraisal showing the official rating of record and signed by a supervisor dated within the past 18 months. If unavailable, a written explanation is required (including if any prior performance appraisals/evaluations were at an acceptable level). Performance awards dated within the past 5 years may also be submitted for due weight consideration.
• Eligibility Documentation: Current and former Federal employees must submit latest SF‑50 (i.e. Promotion, Separation, Within Grade Increase (WGI)) showing tenure 1 or 2 in block 24, grade, and if applicable, an additional SF‑50 showing the highest grade or promotion potential held. Time in grade will be determined by reviewing your resume and required SF‑50s. If your SF‑50 showing highest permanent grade held has an effective date within the past year, your resume must clearly show that you held that grade for one year. Do not submit award SF‑50s.
• Veterans Preference Documentation: Veterans eligible under VRA (GS‑11 & below only), VEOA, 30% or more Disabled, or Disabled Veterans Enrolled in a VA Training Program must submit the most recent Documentation of Service and Separation under Honorable Conditions (e.g. DD‑214) as listed on the SF15. If you are a Parent or Spouse of a Disabled or Deceased Veteran, you must submit all documentation as listed on the SF15. You may request a copy of the VA letter from https://www.va.gov/records.
• If you are a veteran within 120 days of discharge, you must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active‑duty service, 5) any campaign or expeditionary medals received, & 6) dated within 120 days of your separation.
• Public Land Corps: You must provide a copy of your signed Certificate of Non‑Competitive Eligibility and clearly state in your resume time served and duties performed on an appropriate conservation project.
• Land Management Workforce Flexibility Act (LMWFA): If you are applying under LMWFA, you must submit ALL Appointment AND Termination SF‑50s for EACH appointment verifying the Position Occupied code 1‑Competitive Service (block 34); AND Documentation of satisfactory performance for each period of temporary employment claimed, such as, performance evaluations, memorandum of record, whereas the supervisor(s) documented an acceptable performance level for a specified rating/employment period.
• Special Appointing Authorities: If you are applying under a special appointing authority (i.e. Schedule A, Peace Corps, Military Spouses, etc.), you must submit appropriate documentation to verify your eligibility. If you fail to submit proof, you will not receive consideration. If you're eligible for an authority not listed, you are responsible for submitting documentation that's appropriate for that specific authority.
• Interagency Career Transition (ICTAP) and Career Transition Assistance Plan (CTAP): You MUST submit proof of eligibility including 1) copy of the agency notice, e.g., RIF Separation Notice, Notice of Proposed Removal, etc.; 2) SF‑50s (Notifications of Personnel Action) showing career/conditional tenure competitive status, promotion potential and duty location; and 3) your most recent performance appraisal.
• To exercise selection priority, displaced or surplus Federal employees must be well qualified.
• For more information visit: USAJOBS Help Center - Career Transition Programs (CTAP, ICTAP, RPL).
• Failure to submit any of the required documents will result in loss of consideration. It is your responsibility to ensure all required documents have been submitted.
• Do not submit photographs with your application package.
• Do not upload Adobe portfolio documents.

Other Information

Additional vacancies may be filled using this job announcement. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case‑by‑case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. (https://appsupport-usastaffing.opm.gov/hc/en-us/sections/45063131363475-Reasonable-Accommodation-Information). If otherwise eligible and qualified, you may be offered a recruitment or relocation incentive. The decision to offer an incentive will be made on a case‑by‑case basis and is neither promised nor guaranteed. For information visit: Recruitment Incentive or Relocation Incentive. A continued service agreement may be required if it is determined you are eligible for a permanent change in duty station (PCS), recruitment, or relocation incentive. All DOI employees, their spouses, and minor children may not acquire or retain any claim, permit, lease, small tract entry, or other rights granted by the Department in Federal lands, with limited exceptions. Additional ethics prohibitions can be found here, DOI Ethics Prohibitions | U.S. Department of the Interior. The duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval.