Administrative Officer

U.S. Department of Veterans Affairs; Bay Pines (FL); Hybrid; USD 70,000 - 95,000; Full time

Job summary

U.S. Department of Veterans Affairs seeks a Supervisory Administrative Officer for Nursing Operations to lead administrative functions, manage the Nursing Operations budget, and provide analytic support to the Chief Nurse. The role emphasizes supervision, cost analyses, and policy implementation within the service.

The position requires specialized experience (GS-07) with time-in-grade and a relevant master’s level education. Telework is ad-hoc; primarily on-site in Bay Pines, FL.

Qualifications

• One year of specialized experience equivalent to GS-07; includes coordinating and monitoring administrative services, budgeting, procurement, HR functions, and preparing reports.
• Education can substitute for experience with a master's degree or two years of graduate study; transcripts required.
• Typing speed: 40 words per minute.

Responsibilities

• Provide leadership and program coordination for administrative policies and operations.
• Develop plans and schedules for new operational methods aligned with priorities.
• Supervise unit staff and oversee daily operations to ensure compliance with policies.
• Record and organize expenditure data to monitor fund availability.
• Perform cost analyses and evaluations to support program decisions.
• Coordinate all administrative and financial functions to ensure smooth service operations.

Skills

Budget management

Administrative leadership

Policy development

Education

Master's degree or higher

Job description

Summary

The Supervisory Administrative Officer (AO) for Nursing Operations oversees the administrative functions including managing the Nursing Operations budget. The AO applies analytical and evaluative skills and specialized principles and practices of management to advise - collaborate - and carry out the responsibilities of the position. This AO provides direct support to the Chief Nurse of Nursing Operations Service - in assuring that the service level resources are efficiently being managed.

The Supervisory Administrative Officer (AO) for Nursing Operations oversees the administrative functions including managing the Nursing Operations budget. The AO applies analytical and evaluative skills and specialized principles and practices of management to advise - collaborate - and carry out the responsibilities of the position. This AO provides direct support to the Chief Nurse of Nursing Operations Service - in assuring that the service level resources are efficiently being managed.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 09/22/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: Coordinating and monitoring the functions of administrative services within an office Managing budget activities Assisting with contracting functions and managing procurement Assisting with human resources functions to include recruitment - position classification - performance - etc. Preparing letters - reports and presentations OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's degree or equivalent graduate degree - or two full years of progressively higher level graduate education leading to such a degree - or an LL.B. or J.D. - if related. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation.. OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. Proficiency Requirement: Must confirm to be able to type 40 words per minute to be found eligible for the position along with the specialized experience. You will be rated on the following Competencies for this position: Accountability Customer Service Decisiveness Flexibility Interpersonal Skills Problem Solving Resilience Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies - knowledge - and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience - including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Demands: The position involves routine sedentary activities such as reading records - files - and references - writing documents and memoranda - and analyzing statistical - financial - and other work/organization related documents. Short turn-around times and constant changes in schedules and expectations are considered somewhat stressful. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• Major duties and responsibilities include: Provides leadership and program coordination in the development - implementation - evaluation - interpretation - revision - and necessary corrective action of all applicable administrative policies - functions - activities - operations - and programs
• Develops - plans - schedules new methods of operations that require identification of short term and long-term objectives and goals based on an understanding of the program - strategic priorities - and related initiatives within the organization
• Provides technical and administrative supervision to a unit time and leave clerk
• Oversees daily operations of the staff - plans work to be accomplished - ensures that agency policies are being followed
• Hears and resolves minor complaints from employees - refers group grievances and more serious unresolved complaints to the Service Chief
• Provides the assignments - projects - problems to be solved and actionable events - ensure deadlines and milestones for completion of such items can be met
• Records and organizes documents relating to expenditures to provide accurate and timely data and immediate visibility concerning availability of funds
• Performs program cost analyses or other cost analyses of projects - or performance of cost benefit or economic evaluations of programs
• Evaluates - processes - and makes recommendations for effective organizational changes to support process improvement plans and goals for the entire service
• Coordinates all administrative and financial functions necessary to assure the smooth and efficient functioning of the Service
• Work Schedule: Full-Time - Monday - Friday - 7:30 am - 4 pm Telework: Ad-hoc Virtual: This is not a virtual position
• Position Description/PD#: Administrative Officer/PD112270 Preferred Experience: Human Resource Management - acquisition contracts - equipment management - compliance/oversight - process improvement - facility management oversight
• You will be rated on the following competencies for this position: effective communication - progressive leadership experience - knowledge and skills in policy development - compliance and oversight.