Administrative Officer

U.S. Department of Veterans Affairs; Baltimore (MD); On-site; USD 58,000 - 74,000; Full time

Job summary

The U.S. Department of Veterans Affairs is seeking an Administrative Officer for the Logistics Service within a VA Health Care System (VAMHCS).

This role provides administrative responsibility and oversight for Logistics programs across the full jurisdiction of the health care system, coordinating and implementing all administrative activities of the service. Qualified candidates will have specialized federal experience, knowledge of program effectiveness, and the ability to develop methods for

Qualifications

• One year of specialized experience equivalent to GS-7 or higher.
• Master's degree or 2 years of progressively higher level graduate education.
• Time-in-grade requirements apply to current federal employees and reinstatement applicants.

Responsibilities

• Provides overall administrative management of the Logistics Service.
• Interprets administrative policies and advises the Chief on related issues.
• Establishes internal procedures to ensure deadlines, reports, and directives are met.

Skills

Program improvement

Management analysis

Clerical administrative duties

Policy development

Education

Master's degree or higher

Job description

Summary

The Administrative Officer for the Logistics Service in a VA Health Care System (VAMHCS) and supported catchment area. The position has administrative responsibility - accountability - and oversight for Logistics programs and activities across the full jurisdiction of the health care system. The Administrative Officer coordinates and implements all the administrative activities of the service.

The Administrative Officer for the Logistics Service in a VA Health Care System (VAMHCS) and supported catchment area. The position has administrative responsibility - accountability - and oversight for Logistics programs and activities across the full jurisdiction of the health care system. The Administrative Officer coordinates and implements all the administrative activities of the service.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 09/25/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to :Knowledge of the assessment and improvement of program effectiveness and the improvement of complex management processes and systems. Knowledge of management analysis principles and concepts. Perform a variety of clerical - administrative and technical duties/responsibilities in support of management. Formulates and recommends changes in administrative policies/procedures with a view toward obtaining maximum effectiveness in the coordination and control of recurring reports. Effectively enhances the ability of the office to support overall mission requirements through developing methods for automating administrative data collection requirements and reports considering the interrelationships of reports and multiple uses of data. OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Master's or equivalent graduate degree OR 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D. - if related. OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond. Preferred Experience: Two years administrative Officer experience Management of regulatory compliance experience required. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at "https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/". NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who - during the influenza season - work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include - but are not limited to - VA hospitals and associated clinics - community living centers (CLCs) - community-based outpatient clinics (CBOCs) - domiciliary units - Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed - clinical and administrative - remote and onsite - paid and without compensation - full- and part-time employees - intermittent employees - fee basis employees - VA contractors - researchers - volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents - interns - fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.

Duties

• Major duties may include: Provides for the overall administrative management of the Logistics Service
• Interpret administrative polices - developing local policies - defining administrative requirements - and/or providing advise to the Chief on related issues
• Establishes internal procedures to secure adequate control in terms of deadlines - progress reports - and directives and uses own initiative initiative in developing procedures which will increase the general flow of information
• Coordinates the personnel management program for Logistics Service - performing or overseeing all aspects of human resources requirements
• Monitors - coordinates and tracks all on-going and projected personnel actions - and coordinates actions with the appropriate staff of supervisor
• Completes and reviews reports Analyzes trends - timeliness of processing actions - and status of numerous actions and identifies deficiencies or discrepancies
• Manges budget formulation and execution for a changing budget of administrative expenses involving different funding sources - and participates with managers in reviewing needs - plans and goals to develop budget data and justification for review and approval
• Prepares procurement requests - evaluates - proposals for work - and servs as Contracting Officer Representative (COR) for procurement and a variety of complex contracts - while also maintaining procurement ad contracting records
• Oversees the activities and purchasing records of Logistics staff approved to hold and exercise procurement actions for goods and services in support of Logistics operations
• Work Schedule: Monday-Friday 8:00am-4:30pm Virtual: This is not a virtual position
• Position Description/PD#: Administrative Officer/PD99842-S Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized