Administrative Officer

U.S. Department of Veterans Affairs; Amarillo (TX); Hybrid; USD 75,000 - 97,000; Full time

Job summary

U.S. Department of Veterans Affairs, Amarillo VA Health Care System, seeks an Administrative Officer who will manage the Surgery Service’s administrative operations and support the Chief, Surgical Service.

The role entails executive staff responsibilities, budget oversight, and coordination with HR and procurement. Telework may be discussed during the interview; standard schedule is 8:00am-4:30pm, Monday-Friday.

Qualifications

• Transcript must be submitted with your application.
• Education must be recognized by the U.S. Department of Education or accredited institutions.

Responsibilities

• Performs comprehensive budget oversight for all expenditures and resource allocations within the service.
• Supervises Surgery Service administrative staff.
• Serves as Contracting Officer's Representative for Surgery Service contracts.
• Produces special projects at the direction of the Service Chief or facility leadership with departmental or regional impact.
• Collaborates with GPM to review clinic utilization, provider productivity, and access to care for efficiency.
• Oversees procurement of equipment and supplies based on technology and trends.
• Coordinates with Human Resources for service recruitment and develops position descriptions and procedures.
• Maintains Service Level Agreements, SOPs, and policies for Surgery Service.
• Acts as supervisor and TL approver for time and leave of Surgery Service and Fee Basis providers.
• Ensures labor mapping is timely and accurate; liaises with internal and external stakeholders.
• Advocates for Surgery Service in handling compliments, concerns, and complaints via Patient Advocate and other channels.
• Other duties as assigned.

Job description

• Department: Department of Veterans Affairs

This position is located within Surgery Service at the Amarillo VA Health Care System. Incumbent acts in an executive staff capacity to the Chief, Surgical Service, having the primary administrative responsibility for managing operational aspects of the Surgical Service.

Key Responsibilities

Major Duties: Performs comprehensive budget oversight for all expenditures and resource allocations within the service. Supervision of Surgery Service administrative staff. Serves as Contracting Officer's Representative for Surgery Service contracts. Performs special projects at the direction of the Service Chief or facility leadership which have departmental or regional implications.

Collaborates with GPM for review and analysis of clinic utilization, provider productivity, and access to care for optimized practice and efficiency. Oversees short and long term procurement of new or replacement equipment and supplies based on current or emergent technology, clinical practices, utilization trends affecting the service.

Coordinates and collaborates with Human Resources for service recruitment efforts; assists in development and updating of position descriptions, functional statements, service orientations and competencies. Maintains, tracks, and updates interdisciplinary Service Level Agreements, Standard Operating Procedures, Medical Center Procedures, and other relevant policies and procedures for Surgery Service.

Supervisor and TL approver for time and leave of Surgery Service and Fee Basis providers. Ensures timely and accurate labor mapping for Surgery Service staff. Serves as liaison for Surgery Service to all relevant internal and external stakeholders. Serves as Surgery Service Advocate in reviewing, collaborating, and resolution of compliments, concerns, and complaints through the Patient Advocate's office and other VHA correspondence channels. Other duties as assigned.

Work Schedule: 8:00am-4:30pm, Monday-Friday Telework: This position may be authorized for Ad Hoc telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD014390 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Note: If your school has changed names, or is no longer in existence, you must provide this information in your application.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $74678 – $97087/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-10-26.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.