Administrative Support Assistant

U.S. Department of Veterans Affairs; Lakewood (CO); Hybrid; USD 56,000 - 75,000; Full time

Job summary

The Department of Veterans Affairs, Veterans Health Administration, seeks an Administrative Support Assistant to manage the directorate's office. You will coordinate travel, prepare budget projections, and assist in onboarding new employees.

You will provide general clerical support, answer phones, greet visitors, maintain calendars, plan events, and serve as the SharePoint point of contact. You will also act as the primary timekeeper and records liaison.

Qualifications

• Administrative support experience in a federal or large organizational setting.
• Proven ability to manage office operations and coordinate travel.
• Experience with onboarding processes and records management.

Responsibilities

• Serves as the office manager for the directorate and coordinates travel reservations.
• Prepares forecasts and develops budget projections based on historical usage.
• Assists in onboarding new employees and maintains records.
• Provides clerical support, answers calls, and guides visitors.
• Maintains calendars, plans events, and coordinates meetings.
• Acts as SharePoint point of contact and handles inquiries and problems.
• Serves as primary timekeeper and staffing roster custodian.

Skills

Office management

Travel coordination

Budget forecasting

Onboarding support

SharePoint

Timekeeping

Records management

Calendar management

Clerical support

Tools

Microsoft Office

SharePoint

Job description

• Department: Department of Veterans Affairs

This position provides administrative support for the assigned directorate. Incumbent may be privy to issues involving supervision, appraisals, leave, and other personnel management issues. The position works closely with and receives assignments an position works closely with and receives assignments and direction from senior staff.

Key Responsibilities

Major Duties : Serves as the office manager for the directorate assigned. Coordinates and makes travel reservations. Prepares forecasts and develops budget projections based upon historical usage and expected needs. Assists in the development and maintenance of the on-boarding process for new employees.

Provides general clerical public contact support services such as answering the telephone, referring visitors, and providing information about the office, its functions, and standard operating procedures. Ensure budget remains within guidelines and informs management if the budget is nearing it's limits. Maintains calendars, schedules and plans events and meetings for affairs within an organization.

Acts as the point of contact for all SharePoint issues impacting the Directorate. Responds verbally and/or in writing to inquiries and administrative problems brought forth to the Directorate. Serves as the primary timekeeper and is responsible for maintenance of the Directorate staffing roster. Serves as the records liaison and will assist in implementing a successful records management program.

Work Schedule: 7:00 am - 4:30 pm Compressed/Flexible: Available Telework: This position may be authorized for ad hoc telework. Telework eligibility will be discussed during the interview process. Ad hoc is defined as occasional, non-recurring telework. Virtual: This position may be authorized for Virtual Work. Virtual Work eligibility is for current VA employees that are already subject to the return to the in-person work mandate in their current position.

Definition of Virtual Work: Employee works outside of original hiring duty station at a VA-owned or leased space. Return to Office (RTO): RTO mandates are in effect and selectees will be required to report to in-person work five days per week unless they are approved for an exception or an exemption. Any approval for an RTO exception, exemption, or extension will happen after a conditional job offer, but before a final job offer.

Position Description/PD#: Administrative Support Assistant/PD28895A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Requirements & Education

There is no educational substitution at this grade level.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $56262 - $75059/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What is the application deadline?

Applications close on 2026-10-21.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.